1. Secretarial support to Country Manager/ Group reports
- Provide secretarial support to the Country Manager by encoding correspondences, reports & documents, handling or screening of incoming calls and visitors, setting meeting with various department, clients , travel arrangement (pick-ups, hotels, meals) etc.
- Make follow-ups to different brands, departments, company, person or any pending documents as requested by the Country Manager including the status thereof.
- Manage all inward and outward correspondence of the Country Manager’s Office in order to ensure timely and accurate receipt and dispatch of the same.
- Set-up and maintain Country Manager’s Office correspondence files and ensure safe custody and confidentiality.
- Group reports.
2. Consolidate Swatch Group Taiwan projects / meetings for brands and operational functions
- Smooth communication link among brands and management levels.
- Arrange monthly meetings.
- Prepare meeting minutes and follow up related tasks.
- Consolidate documents of financial reports upon CM’s request.
- Generate and consolidate periodical sales figures / business plans of brands upon CM’s request.
- Coordinate and follow-up special projects upon CM’s request.
3. Preparing the submission for Country Manager’s approval
- Audit and circulate the submission of internal documents for Country Manager’s approval.
- Monthly payment /expense submission for CM and functional contractors.
- Collect brand managers/ division heads’ schedules; submit consolidated reports to Country Manager.