【行銷業務部】會務及統籌主任 Meeting & Event Executive

1. 協助統籌並執行飯店各類型會議、宴會與活動專案，包含客製化餐敘、婚禮與外賓接待，確保活動流程順利且滿足客戶需求。 2. 根據業務主管指示整理活動資料與提案報價，協助內外部溝通窗口之聯繫協調與日程排定。 3. 整合並維護活動文件與系統資料（如EO、BEO、Function Sheet），確保資訊準確與即時更新。 4. 協助客戶需求彙整、現場需求確認與問題即時通報，確保活動當日服務品質與流程順暢。 5. 配合餐飲、公關、業務與營運團隊共同準備活動所需資料與資源，確保跨部門配合無縫銜接。 6. 負責會議與宴會相關資料建檔、報表更新與客戶追蹤紀錄，支援主管進行專案控管與績效檢討。 7. 協助現場流程導引與服務支援，包含會前準備、佈置確認、會中指引與會後資料彙整等。 8. 協助活動成本估算、採購需求彙整與資料歸檔，並支援預算控管流程所需行政作業。 Operations & Event Coordination Assist in organizing and executing various types of hotel-based events, including business meetings, banquets, weddings, and customized functions, ensuring smooth flow and guest satisfaction. Support the preparation of proposals, quotations, and client communications under the direction of event leaders. Maintain and update event documentation and systems (such as EO, BEO, Function Sheets), ensuring accuracy and timely coordination. Collect and confirm client requirements, provide on-site support and communicate urgent issues for immediate resolution. Collaborate closely with Sales, F&B, PR, and Operations teams to ensure seamless interdepartmental execution. Administration & On-Site Support Handle administrative documentation, reporting, and follow-up logs for meetings and events to support project tracking and performance reviews. Provide on-site assistance including setup checks, guest flow direction, and post-event documentation and debriefing support. Assist in cost estimation, procurement needs collection, and budget-related administrative processing. Accountability This position reports directly to the Meeting & Event Manager and is responsible for providing support throughout the planning and execution of hotel events. The Meeting & Event Executive plays a vital coordination role in document accuracy, client liaison, and on-site responsiveness to ensure service quality and internal workflow efficiency.