Administrative Assistant

Job Summary: The Administrative Assistant provides essential support to office operations and supervisors by ensuring smooth day-to-day functioning of administrative tasks. This role involves coordinating supplies, supporting internal events, maintaining staff records, and handling vendor communications. The ideal candidate is detail-oriented, proactive, and responsive to changing priorities or urgent needs. Job Responsibilities: • Complete a variety of tasks assigned by supervisors in a timely and accurate manner. • Assist with daily office operations, including purchasing and managing office supplies. • Provide logistical and administrative support for meetings, company events, and visits from suppliers or customers. • Communicate and coordinate with external service providers, such as cleaning, maintenance, security, and courier vendors. • Support HR-related activities such as employee onboarding/offboarding and maintaining accurate records of staff entry, exit, vacation, and leave. • Collect, organize, and submit employee and supervisor expense reimbursement forms to senior supervisors for approval. • Process basic invoices and ensure accurate submission to accounting or senior supervisors. • Respond promptly to ad hoc or emergency situations not otherwise detailed in the job scope.