The Senior Facilities Coordinator is the single point of accountability of CLIENT’s daily onsite administration management and general affairs management. AFM shall partner with RESS manager on managing office daily operation to ensure business running in a consistent and satisfied condition. Overall as below
1. Reception management.
2. Monthly KPI score with support documents preparation and hold reviewing meeting with team
3. Taiwan FM budget forecast & expense management, CBRE monthly billing/invoice process etc.
4. Vendor management (e.g. vendor survey, contract renew, price negotiate, etc.)
5. Taipei & Hsinchu headcount & seating plan management.
6. Event support (e.g. venue setup, catering service arrange, employee survey & survey data analysis, etc.)
7. EHS support.
8. Ad-hoc/project support
9. Tasks follow-up/ implementation by TW key client, CBRE and line manager
Office Operation & Admin Support:
10. Hotel reservations & travel arrangements for NV employees travelling.
11. Preparing invitation letters for NV abroad employees traveling.
12. Managing office supplies (stationary supplies, off premises document storage, beverages and pantry foods and supplies etc.)
13. Business card printing
14. Interior plant management
15. Routine cleaning service
16. Shuttle bus service management
17. Car parking management
18. Reception service management
19. Pest control management
20. Operations data management (space management, CAFM update etc.)
21. Contract filing
22. Updating digital signage
23. Presentation preparation
24. Monthly and Quarterly Budget/Forecasting/Spending and payment management
25. Event Management
26. Participate in ad-hoc projects as assigned.
27. Provide regular standard reports as requested by RESS Manager.
Environmental Health and Safety:
1. Daily building inspection to ensure cleanliness
2. Monthly EPA reporting
3. Managing First Aid Equipment and ERT closet
4. EHS Activity Support