• Proactively manage project level operational aspects including management of trial timeline, budget, resources, and vendors.
• Provide efficient updates on trial progress to the Clinical Director and/or Senior management team, with respect to vendor selection, project plans, trial budget and timeline management, quality standards and risk mitigation.
• Lead sponsor study startup process, including but not limited to conduct of the Trial Kick-off meeting, the set-up of trial master file (TMF), site selection and finalization of site and vendor Clinical Trial Agreements and budgets.
• Ensure effective project plans are in place and operational for each trial and work proactively with the internal team/vendors to set priorities in accordance with applicable project plans, company standard operational procedures (SOPs), ICH/GCP guidelines and regulatory requirements.
• Ensure potential study risks are escalated to the attention of the Clinical Director when appropriate.
• Chair internal working group and vendor status update meetings and ensure meeting minutes are completed, distributed to team members and filed in the Trial Master File (TMF) in a timely manner.
• Review and approve site visit reports; ensure tracking, follow up and resolution of site issues have been completed in a timely manner with internal team/CRO.
• Monitor the quality of vendor deliverables, address quality issues with the appropriate team member and identify opportunities to improve training, execution and quality control across the clinical team.
• Review and approve vendor invoices to ensure payments occur in a timely manner
• Review and approve vendor responses to quality assurance audits for appropriateness, timeliness and accordance with company SOPs and regulatory requirements.
• Ensure all project level study documentation is filed in the TMF in accordance with company SOPs/all regulatory requirements and provide oversight to the internal team/vendors regarding TMF filing, maintenance and archival procedure
• Effectively provide support to CRO/internal team/vendors in the conduct of the trials
• Support to development and review of SOPs and workflow
AIBEDA is a Contract Research Organisation (CRO) specialising in medtech and AI-powered healthtech innovation. The company provides end-to-end services, including regulatory strategy, clinical protocol design, technology assessment, and market entry support, to help clients navigate the global regulatory landscape. With a focus on agility, data-driven insights, and global connectivity, AIBEDA transforms complex regulatory challenges into commercial success.
Are you passionate about clinical research? Are you excited about medtech breakthroughs impacting people’s health? If the answers are yes, we want to hear from you.
- Responsible for all aspects of site management and monitoring of clinical trials
- Manage interactions with all partners (investigators, site teams, internal company departments, external contractors, etc.) to facilitate successful conduct of clinical projects.
- Support clinical research activities as assigned by the supervisor.
- Build strong professional relationships with investigators, site staffs and internal/ external service providers.
- Conduct initiation visits, monitoring visits and site closure visits in collaboration with the clinical project team.
- Maintain the Trial Master File.
- Prepare and negotiate site clinical trial agreements and manage clinical site budget and expenses.
- Preparation of regulatory and ethics submission dossiers.
- Ensure protocol-related safety reporting compliance and address and drive issue resolution.
- Monitor site recruitment and establish/discuss action plans in close collaboration with the Clinical Project Manager.
- Develop and conduct training for investigators and site staffs in the protocol, product and study-specific procedures.
- Coordinate activities to ensure compliance with protocol, GCP, overall clinical objectives as well as company policies and SOP.
- Manage trial product inventory, shipment and storage, and ensure accountability and traceability.
- Ensure that imaging and/ or laboratory samples are collected, handled and shipped according to protocol requirements.
- Ensure that safety reporting of adverse events is completed within required time periods.
- Manage external vendor services for assigned clinical sites.
- Identify issues which affect clinical trial progress and quality, and develop solutions and/ or take action to resolve/ prevent them.
- Deliver projects according to expected targets, budgets and quality standards.
- Monitor and report to clinical management teams on clinical trial progress, performance and plan, including subject recruitment and retention, monitoring activities, data completeness and quality, and site compliance.
- Assist in the organization and conduct of internal and external stakeholder meetings, as required.
- Set up, maintain and update clinical research activities and initiatives in the system.
We are seeking a Clinical Operations Coordinator to oversee the planning and execution of clinical studies in compliance with GCP/ICH guidelines and company SOPs. This role serves as the primary contact for clinical trial operations and manages day-to-day activities to ensure successful study completion.
1.. Study Oversight & Compliance
- Lead planning, execution, and management of clinical studies.
- Ensure compliance with GCP/ICH guidelines, applicable regulations, and company SOPs.
- Act as the primary point of contact for all clinical trial operational activities.
2.. Team Leadership & Coordination
- Manage day-to-day activities of the clinical operations team.
- Provide guidance and oversight to ensure timelines, budgets, resources, and quality standards are met.
3.. Cross-Functional Collaboration
- Work closely with clinical project managers, medical monitors, pharmacokinetics, data management, regulatory affairs, and pharmacovigilance teams.
- Ensure efficient and effective study conduct through cross-functional alignment.
4.. Stakeholder Communication
- Communicate study progress to internal and external stakeholders.
- Identify and mitigate study risks and issues proactively.
5.. Site & Vendor Management
- Oversee investigational sites and third-party vendors to ensure high-quality execution.
6.. Documentation & Systems
- Ensure clinical project-related documents and systems are developed and maintained to high standards.
主要職務:
1. New project evaluation, perform literature study
2. Pharmacology and PK/PD data interpretation
3. Assist nonclinical & clinical CRO management
4. Project management for new drug development
詳細職務內容:
1. In-depth study on marketed drugs and their target indications, consider MOA, PK/PD profile, formulation design, brainstorming for new project ideas.
2. Various literature search and information gathering per supervisor’s request
3. Assist in nonclinical study design.
4. Assist in CRO contracting and follow up study execution.
5. Data processing & provide scientific interpretation.
6. Serve as PM role in various projects, taking meeting minutes, tracking development progress