About the role:
We are looking for an exceptional Executive Assistant to support our site lead. The ideal candidate will be resourceful, self-motivated, highly organized, and efficient. This role requires excellent planning, time management, and organizational abilities. The successful candidate will have a strong sense of ownership, a drive for action, and the flexibility to adapt to changing circumstances. The right candidate will have the capability to quickly complete complex tasks with minimal guidance, respond promptly to urgent situations, and take effective action without needing complete context.
What this job involves:
[Administrative Support]:
1. Manage complex scheduling for teams in multiple locations, both internal and external.
2. Track and drive completion of key deliverables, ensuring outstanding items are followed up on.
3. Arrange worldwide travel itineraries for Directors, including booking travel, accommodation, and any additional requirements.
4. Handle administrative tasks, such as expense reports and purchase orders.
5. Serve as a liaison for direct reports, facilitating effective communication.
6. Manage document control, including MBO/MBR/WBR, deck updates, standardization, change management cycle, stakeholder management, and report creation.
[Event Coordination]:
1. Coordinate large-scale events, including all-hands meetings, off-site gatherings, and morale-boosting activities.
2. Analyze event metrics and collaborate with the Ads team to develop innovative strategies and enhance event outcomes.
[Special Projects and Partnerships]:
1. Responsible for managing FC tour operations and leading the Ops & Retails partnership program through effective planning and coordination.
2. Collaborate with the FNP (Fulfillment Network Planning) team to develop and implement engagement initiatives.
