The administrative assistant is responsible for providing support, as needed to the Taiwan office and branch manager. This opportunity is for analytical and self-motivated candidates who can multitask and manage their workload in a fast-paced environment. Must be able to take direction well and follow through on assigned tasks. The ability to prioritize work and attention to detail are key factors, as well as the discipline to work autonomously.
Responsibilities
• Office reception (calls/guests), mail collection and courier arrangement
• Manage general office maintenance, facilities management and ensure office is functioning smoothly in clean, neat, tidy, and welcoming conditions
• Putting up/removing holiday decor
• Manage and replenish office supplies as needed such as stationery, groceries, etc.
• Procurement of IT equipment/accessories (including maintenance of asset list)
• Travel arrangements for guests/colleagues
• Organizing / Supporting events coordination
• Daily & weekly attendance / leave records compilation
• New hire preparation (Name card, door access, workstation, lockers etc.)
• Plan, prepare and conduct new hire onboarding/offboarding
• HR-related initiatives and projects
• Accounting related initiatives
• Align and draft email announcements on HR/Admin matters to Taiwan Office
• Process invoices for payment & follow up on outstanding GUI invoices
• Assist with payment of VAT / Corporate / Withholding Tax Notices
• Arrangement of payment slips to the bank
• Manage petty cash
• Track, record invoices
• Arrange payment for cleaning lady, water etc
• Other ad-hoc administrative or DTP tasks as needed
工作描述:
1. 處理一般會計帳務
2. 申報營業稅及各類所得等各項稅務
3. 零用金帳務處理/管理
4. 人事/總務事務處理
5. 協助人才招募/入職報到等相關作業。
6. 協助維護公司人資相關紀錄（如：員工個人基本資料、104人資系統出缺勤紀錄/管理）。
7. 協助行政庶務及活動辦理。
8. 各項活動提醒與公告。
9. 完善處理主管交派事項。
10. 審核有關各項費用支付之發票、單據及帳務處理
11. 員工薪資計算等帳務事宜
12. 員工保險(勞健保(退保、加保)事宜
13. 其他主管交辦事宜
