美國部行政助理負責協助部門日常運營，確保業務流程順暢高效。此職位需處理各種行政任務，並與美國部門和其他相關方進行溝通和協調。
主要職責：
1. 日常行政管理：
管理日常辦公室運營，包括文書處理、文件歸檔和辦公用品管理。
安排部門會議，準備會議資料，記錄會議摘要。
2. 溝通與協調：
與美國部門及其他內部團隊保持有效溝通，協調各項事務。
處理內部和外部的電話、郵件和信件，確保信息的及時傳遞。
3. 行程安排：
安排部門經理和團隊的出差行程，包括機票、酒店和交通預訂。
準備出差所需的文件和資料。
4. 資料管理：
維護和更新部門資料庫文件。
整理和分析數據，報告產出以增進業務決策。
5. 專案支持：
協助部門專案的計劃和執行，跟進專案進度和交付成果。
與相關部門協作，確保專案順利進行。
6. 其他職責：
處理部門經理交辦的其他任務。
支持部門內部活動的組織和實施。
需要的技能和資格：
● 教育背景：大專或以上學歷，行政管理、商務管理相關專業優先。
● 工作經驗：有行政助理或相關職位工作經驗者優先。
● 語言能力：流利的中英文讀寫和口語能力。
● 溝通技巧：優秀的溝通和協調能力，能夠高效處理多項任務。
● 電腦技能：熟練使用Microsoft Office軟件（Word、Excel、PowerPoint等）。
● 細心和耐心：具備良好的組織能力和細心的工作態度。
此職位提供一個良好的工作環境以及職業發展機會，適合有意願於國際化環境中發展的您。
【U.S. Department】Administrative Assistant
Title: Administrative Assistant, U.S. Department
➢ Position Description:
The U.S. Administrative Assistant is responsible for assisting in the day-to-day operations of the department to ensure smooth and efficient business processes. This position handles a variety of administrative tasks and communicates and coordinates with the U.S. Department and other relevant parties.
➢ Key Responsibilities:
● Day-to-day administration:
1. Manage day-to-day office operations, including clerical processing, document filing, and office supply management.
2. Arrange departmental meetings, prepare meeting materials and record meeting summaries.
● Communicate and coordinate:
1. Maintain effective communication with US departments and other internal teams to coordinate matters.
2. Handle internal and external phone calls, emails, and letters to ensure timely delivery of information.
● Scheduling:
1. Arrange travel itineraries for department managers and teams, including airfare, hotel, and transportation reservations.
2. Prepare documents and information required for business trips.
● Data Management:
1. Maintain and update departmental database documents.
2. Collate and analyze data and report outputs to enhance business decisions.
● Project Support:
1. Assist in the planning and execution of departmental projects, and follow up on project progress and deliverables.
2. Collaborate with relevant departments to ensure the smooth progress of projects.
● Other Responsibilities:
1. Handle other tasks as assigned by the department manager.
2. Support the organization and implementation of internal departmental activities.
● Required Skills and Qualifications:
Educational Background: Tertiary education or above, preferably in administrative management, or business management-related disciplines.
➢ Work Experience:
Administrative Assistant or related position preferred.
➢ Language Skills:
Fluent in reading, writing, and speaking in English and Chinese.
TOEIC 880 up
➢ Communication Skills:
Excellent communication and coordination skills, able to handle multiple tasks efficiently.
➢ Computer Skills:
Proficient in the use of Microsoft Office software (Word, Excel, PowerPoint, etc.).
➢ Carefulness and patience:
good organizational skills and meticulous work attitude.
This position offers an excellent working environment and career development opportunities for those who are willing to develop in an international environment.
