A. Core Purpose:
The Operations and Project Supports Specialist plays a pivotal role within our organization, reporting to the Head of Operations. This role is to ensure the seamless execution of the projects by providing comprehensive support in warehouse management, logistics, equipment maintenance, and facility management. This includes overseeing the efficient organization of project materials, optimising logistics arrangements, maintaining equipment in optimal condition, and ensuring the proper functioning and safety of project facilities. The specialist will collaborate with project managers to coordinate operational aspects, contribute to project planning, and implement solutions that enhance overall project efficiency. By managing these critical operational components, the Operations and Project Supports Specialist significantly contributes to the success of our projects and the achievement of project goals.
B. Key responsibilities & accountabilities:
Principal duties shall include, but not be limited to, the following:
• Project Coordination and Supports
• Collaborate with project managers to coordinate and support project activities, with a focus on logistics and equipment requirements
• Assist in project planning, scheduling, and resource allocation related to operations
• Logistics Arrangement
• Coordinate transportation for equipment, materials, and personnel to and from project sites
• Work closely with logistics partners to optimize delivery schedules and minimize delays
• Troubleshoot and resolve logistical issues as they arise
• Facility Management
• Ensure the proper functioning and maintenance of project and group facilities.
• Collaborate with facility service providers to address maintenance and repair needs
• Implement safety and security measures for project and group facilities
• Document Management
• Maintain accurate and up-to-date records related to warehouse inventory, equipment, and facility management
• Organize and archive project-related materials for easy retrieval
• Support of warehouse management
• Monitor and oversee the operations in in line with Company HSEQ requirements.
• Maintenance of the warehouse
• Monitor inventory levels and coordinate with procurement to ensure adequate stock
• Implement efficient storage and retrieval systems for equipment and materials
• Support of equipment Maintenance and Management
• With the support of group entities and operations/servcie team, develop and implement a preventive maintenance schedule for project equipment
• Collaborate with technical teams to address equipment issues promptly
• Maintain accurate records of equipment maintenance and usage
• Data Analysis
• Collect and analyse data related to warehouse efficiency, logistics performance, and equipment downtime
• Provide insights and recommendations for continuous improvement