Executive Assistant

CINDY CHAO The Art Jewel (CCTAJ), established in 2004 by renowned jewellery artist Cindy Chao, is a brand known for revolutionizing contemporary high jewellery creation. With showrooms in Taipei, Hong Kong and Shanghai, the brand's collections have been collected by world renowned museums, featured in prestigious auctions and exhibited globally. The brand offers three collections, including the exclusive Black Label Masterpieces, the designed-to-be-worn White Label Collection, and Gem Art, making a mark in the world of high jewellery. We are keen to look for a dynamic, mature and flexible Executive Assistant to provide executive, administrative, development and open to personal assistant support to the company CEO. If you are ready to embark on an exciting journey with a renowned jewellery brand, we welcome you to join us! Primary point of contact on CEO's related matters: • Communicate with related parties on CEO's behalf and coordinate logistics with high-level meetings both internally and externally • Communicate directly with management team members, clients, and others as directed, draft and/ or send official company announcements • Manage the CEO's email inbox and other communication channels as requested • Provide daily office assistance such as answering phones, receiving package and other deliveries, lunchtime relief, greeting and signing in visitors/guests for Executives • Provide "gatekeeper" and "gateway" role for direct access to CEO's time and office • Uphold a strict level of confidentiality Email & Schedule Management: • Manage, plan and coordinate CEO's calendar and schedule, and ensure their schedules are followed and respected • Assist CEO with daily administrative duties that include but not limited to completing expense reports; arranging complex and detailed travel plans, itineraries and agendas Administrative support: • Compose and prepare correspondence; compile documents for meetings • Draft reports, letters of solicitation, proposals; prepare and coordinate oral and written communication with related parties as requested • Support on external commitments, such as service on external boards, committees and other groups if applicable • Maintain a reminder schedule for important clients/ contacts' birthdays; important events, coordinate with related internal parties on sending CEO's blessings, and drafting related content • Assist in and attend meetings. Take meeting minutes and send to related parties for follow-up as needed • Assist in coordinating the agenda of management team meetings. Prepare an account of the meetings, designate and follow up on assigned action items • Any ad hoc duties assigned by CEO/the Company