【薪資面議】Personal Assistant 行政辦公室秘書

Directs all aspects of secretarial work in the hotel, maintains the executive office and all matters relating to executive administration in a confidential, professional manner. Provides efficient and comprehensive secretarial services to Executive staff to meet the needs of customers. DUTIES AND RESPONSIBILITIES • Preparing monthly/quarterly operational results for meetings with owning company and board member. • Understand the responsibilities of other units and departments and co-operate with them. • Supervises the work of the Executive Office staff. • Access and use work processing computer packages and keep up to date with enhancements to latest upgrades. • Day-to-day secretarial work to include typing, filing, faxes and telephone etc. • Arranging internal / external appointments. • Taking minutes of Department Heads /ExCom meeting as requested. • Reports directly to and communicates with the General Manager on all administrative matters. • Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate. • Assess priorities of work and assist in organizing General Manager’s priorities. • Distribution of memos, letters and other information etc. • Maintain a filing and trace system. • Answer incoming telephone calls and either transfer, redirect or take a message. • Interacts with guests and individuals outside the hotel including, but not limited to, current and potential clients, owning company representatives, suppliers, competitors and other members of the local community. • Maintains the utmost confidentiality and discretion when handling business affairs. • Arrange room and restaurant reservations for VIP guests/personnel. • Demonstrate essential overall knowledge of the organization. • Understand the responsibilities of other sections and departments and co-operate with them. • Brand standard audit preparation • Communicate in both verbal and written with the owning company. • Collect ESG data for owning company. • Other tasks assigned by General Manager.