助理 Assistant (12808)

1. 專案行政事務： · 獲取客戶資訊並與客戶保持良好合作關係。 · 協助經理、專案經理、工程師及團隊成員進行專案協調。 · 輸入和歸檔收發文件，準備相關文件/報告，並發送對外信件。 · 專案管理、時間管理、Tracy管理，跟進並追蹤軌道運輸專案相關文件。 · 翻譯工作。 · 準備月報、簡報(PPT)、審查報告格式，參加會議並撰寫會議記錄。 · 根據需要準備證書，開立發票，交付成果文件。 2. 支持各類活動，包括研討會、工作坊、培訓和會議相關事務。 3. 協助行政事務，包括差旅安排、文具採購等。 4. 協助部門行政工作，包括但不限於：標案準備、更新/維護SAP系統、定期更新/維護專案參考資料與履歷、申請公司用印、開立發票等。 5. 主管指派的其他業務。 1． Administrative Support for Projects, including: • Obtain client information and maintain an effective partnership with clients. • Support managers, project manager, engineers and overall team members on project coordination. • Key-in, filing of incoming/outgoing documents, relevant document/report preparation and issuing of outgoing letters. • Project management, time management, Tracy management follow up and track documents regarding Rail projects. • Translation. • Prepare monthly reports, ppt, review report format, attend meeting and prepare meeting minutes. • Preparation of certificates where needed, issue invoices, deliver deliverables. 2．Support activities, including seminar, workshop, training, meeting related affairs. 3. Assist Administration affairs, including travel arrangement, purchase stationery, etc. 4. Assist in departmental administration work including but not limited to: tender preparation, update/maintain SAP, update/maintain project references and CVs regularly, request for Imprint of company stamps, invoicing … etc. 5. Any other business assigned by supervisors. 6． Support managers to collect business information. 7. Support managers to prepare quotation, contract and MOU.