- Responsible for all aspects of site management and monitoring of clinical trials
- Manage interactions with all partners (investigators, site teams, internal company departments, external contractors, etc.) to facilitate successful conduct of clinical projects.
- Support clinical research activities as assigned by the supervisor.
- Build strong professional relationships with investigators, site staffs and internal/ external service providers.
- Conduct initiation visits, monitoring visits and site closure visits in collaboration with the clinical project team.
- Maintain the Trial Master File.
- Prepare and negotiate site clinical trial agreements and manage clinical site budget and expenses.
- Preparation of regulatory and ethics submission dossiers.
- Ensure protocol-related safety reporting compliance and address and drive issue resolution.
- Monitor site recruitment and establish/discuss action plans in close collaboration with the Clinical Project Manager.
- Develop and conduct training for investigators and site staffs in the protocol, product and study-specific procedures.
- Coordinate activities to ensure compliance with protocol, GCP, overall clinical objectives as well as company policies and SOP.
- Manage trial product inventory, shipment and storage, and ensure accountability and traceability.
- Ensure that imaging and/ or laboratory samples are collected, handled and shipped according to protocol requirements.
- Ensure that safety reporting of adverse events is completed within required time periods.
- Manage external vendor services for assigned clinical sites.
- Identify issues which affect clinical trial progress and quality, and develop solutions and/ or take action to resolve/ prevent them.
- Deliver projects according to expected targets, budgets and quality standards.
- Monitor and report to clinical management teams on clinical trial progress, performance and plan, including subject recruitment and retention, monitoring activities, data completeness and quality, and site compliance.
- Assist in the organization and conduct of internal and external stakeholder meetings, as required.
- Set up, maintain and update clinical research activities and initiatives in the system.
AIBEDA is a Contract Research Organisation (CRO) specialising in medtech and AI-powered healthtech innovation. The company provides end-to-end services, including regulatory strategy, clinical protocol design, technology assessment, and market entry support, to help clients navigate the global regulatory landscape. With a focus on agility, data-driven insights, and global connectivity, AIBEDA transforms complex regulatory challenges into commercial success.
Are you passionate about clinical research? Are you excited about medtech breakthroughs impacting people’s health? If the answers are yes, we want to hear from you.
1. Assist the clinical team in the preparation and distribution of administrative matters and clinical trial materials.
2. Assists the clinical team in filing and archiving clinical documents and reports according to scope of instructions.
3. PK sample logistics management, material ordering and preparation, distribution to sites, and contact with logistics for sample delivery.
4. Complete other tasks or assignments requested by Supervisor.
工作內容
1.Prepare and customize the Informed Consent Form.
2.Organize translation/verification of document required for clinical trial submission.
3.Planning the clinical trial submission timeline.
4.To be responsible for preparation of TFDA/IRB submission, including the comment reply until obtaining TFDA/IRB approval.
5.To be responsible for preparation of Interim report submission and Final report submission, including the comment reply until obtaining TFDA/IRB approval.
6.Apply for IP IL permit, infectious sample export permit, NCC application for 3C device import/export.
7.Good communication with study team, manage TFDA officer and IRB staff to meet the submission timeline, and propose the resolution to the client
8. Planning the clinical contract budget and negotiate with site clinical research center to fast the CTAg execution.
9. Familiar with TFDA/IRB requirements to support the team and answer the regulatory questions from the client.
*無經驗可,公司會進行工作技能相關訓練課程。
*有實際做過TFDA /IRB送審工作,且兩年以上工作經驗者優先錄取,待遇從優。
We are seeking a Clinical Operations Coordinator to oversee the planning and execution of clinical studies in compliance with GCP/ICH guidelines and company SOPs. This role serves as the primary contact for clinical trial operations and manages day-to-day activities to ensure successful study completion.
1.. Study Oversight & Compliance
- Lead planning, execution, and management of clinical studies.
- Ensure compliance with GCP/ICH guidelines, applicable regulations, and company SOPs.
- Act as the primary point of contact for all clinical trial operational activities.
2.. Team Leadership & Coordination
- Manage day-to-day activities of the clinical operations team.
- Provide guidance and oversight to ensure timelines, budgets, resources, and quality standards are met.
3.. Cross-Functional Collaboration
- Work closely with clinical project managers, medical monitors, pharmacokinetics, data management, regulatory affairs, and pharmacovigilance teams.
- Ensure efficient and effective study conduct through cross-functional alignment.
4.. Stakeholder Communication
- Communicate study progress to internal and external stakeholders.
- Identify and mitigate study risks and issues proactively.
5.. Site & Vendor Management
- Oversee investigational sites and third-party vendors to ensure high-quality execution.
6.. Documentation & Systems
- Ensure clinical project-related documents and systems are developed and maintained to high standards.
*無經驗可,公司會進行工作技能相關訓練課程。
*科系要求:不拘
1. Assist investigators in preparing periodic safety reports during clinical trial execution. This includes communicating with hospital research staff to collect relevant trial data and compiling reports for submission to EC/IRB.
2. Track the review progress of periodic safety reports and manage timelines. Ensure timely reporting of review status to clients.
3. Support the application process for infectious sample shipment. Manage the validity of approvals from institutional biosafety committees and CDC. Plan timelines and apply for initial or extension approvals according to regulations.
4. Collaborate with SSU team members to provide administrative support for regulatory submissions.
5. Assist in the application for invoice issuance and handle other tasks assigned by supervisors.
6. Support contract amendments and budget changes with hospitals. Manage schedules and report progress to clients as required.
7. Provide routine administrative support for the SSU department.
8. No prior experience required. Training will be provided.
As a Study Support Assistant (SSA), you will play a key role in independently assisting the team to ensure the most effective and efficient study start up, by providing administrative and tracking support.
The Role
• Supporting the Study Start up Associate with tasks including; tracking, filling, collating and verifying, for completeness, submission documentation for submission to the Regulatory/Competent Authority (CA)/Ethics Committee(EC) and other relevant authorities and helping with the translation of these documents
• Looking after the submission progress tracking by updating the relevant ICON/Sponsor tracking system.
• Be proficient with ICON/Sponsor Clinical Trial Management System (CTMS).
• Setting, up, coordinate and maintain department electronic filing systems.
• Coordinate and attend meetings as requested and assist in the production of slides, overheads etc as needed
• Assisting in the co-ordination of payments to CA/EC and other relevant authorities and be familiar with ICH GCP and ICON SOPs
What you need
• The successful candidate will have a high school diploma, or local equivalent with good interpersonal skills and the ability to handle multiple tasks with meticulous attention to detail
• Research or Healthcare related academic or work experience would be preferable but not essential
• You will possess excellent written and verbal communication in English
Brief Position Description:
The Site Management Associate (SMA) is responsible for planning, directing, and managing clinical trials at site. The SMA also implements remote site management activities according to the Site Management Plan, ensuring that clinical trials are conducted and documented, as per protocol, ICH GCP guidelines and applicable regulatory requirements and SOPs.
工作內容:
1. 協助醫師執行臨床試驗計畫
2. 完成資料及試驗數據之收集、記錄
3. 有研究護理師經驗者佳
4. 計畫及管理臨床試驗
5. 執行試驗場地管理 (依據試驗場地管理計畫)
6. 確保臨床試驗的執行及紀錄,是依據ICH GCP準則、本地及全球性的法規要求、諾佛葛及試驗場地的標準作業程序
Reporting to:
As indicated on current organisation chart.
Responsibilities:
Conduct and complete remote site management activities and/or on-site visits according to the Site Management Plan. Specific duties include:
Serve as a primary point of contact for site communication.
Implement study start-up activities including but not limited to gathering feasibility information, negotiation of contract and budgets, planning for subject recruitment, communication with IRB/IEC.
Collaborate with the principal investigator to prepare IRB/IEC and any other regulatory submission documents as required per protocol, ICH-GCP and local regulations.
Ensure amendments to an approved protocol, informed consent form, and other relevant documents are submitted to IRB/IEC for approval as required and assure that changes are not implemented prior to approval.
Arrange with monitor the scheduled date, time and location of site initiation visit. Prior to the site initiation visit, review the Investigator's Brochure and any up-to-date information on the investigational product for assessment of risk/benefit ratio of study participation in order to set Site Management Service Plan.
Perform study-related tasks delegated by the principal investigator within the contracted scope. SMA is responsible for performing tasks appropriate for its role, unless otherwise noted on a protocol specific delegation of authority log.
Support the investigator to identify suitable subjects for screening according to the eligibility criteria. If necessary, assist the principal investigator to use directed and IRB/IEC approved advertising (newspaper, TV, Internet advertisements, posters, etc.) materials.
Provide written and verbal site updates on study progress to the line manger according to the
study requirements/timelines. Ensure adequacy of information and data contained in site visit reports and other site management documents.
Manage the site expenses of clinical trial including but not limited to subject reimbursement,
material cost, travelling expense, cost for technical information, utilities and fees.