Receptionist Duties:
• Front Desk Management: Greet and assist visitors, employees, and clients in a professional and friendly manner, ensuring a welcoming atmosphere.
• Call Handling: Answer and direct incoming phone calls promptly and accurately, managing inquiries and messages.
• Visitor Management: Coordinate visitor check-ins, manage the visitor management system, and liaise with security to ensure seamless access for guests.
• Meeting Room Coordination: Manage meeting rooms, ensuring they are correctly set up and maintained throughout the day.
• Mail & Deliveries: Handle incoming and outgoing mail and courier services, ensuring efficient distribution.
• General Administrative Support: As needed, assist with general office duties such as document preparation, filing, and data entry.
Facilities Management:
• Facilities Operations: Assist the Facility Manager with the office's daily operations, including janitorial services and vendor performance, to ensure compliance with client standards.
• Financial Management: Help manage the facility's operational financial activities, including PO creation, invoice and accrual submission.
• System Implementation: Manage the office’s FM360 work order software, Velocity and YARDI accounting systems to ensure efficient operation and reporting.
• Work Order Assistance: Help manage and log work orders via FM360 (or other facility management software), ensuring timely resolution of issues.
Other Responsibilities
• Perform after-hours or weekend duties as required.
• Carry out any additional duties as assigned by the Facilities Manager.
Learn more about GOS - Global Occupier Services at https://www.cushmanwakefield.com/en/services/global-occupier-services