台北市松山區5年以上大學待遇面議
Job Role and Responsibilities
***Administrative Support
1. Calendar Management: Plan, organize, and manage the Chairman’s schedule, including appointments, meetings, and events.
Prioritize tasks to ensure efficient time management.
2. Assist the Chairman in drafting, reviewing, and responding to emails, letters, and memos on behalf of the Chairman.
Screen and prioritize incoming communication for the Chairman.
3. Document Handling: Prepare and edit presentations, reports, and proposals.
Organize and maintain confidential files and records.
***Meeting and Event Coordination
1. Schedule, plan, and prepare for board meetings, executive meetings, and other important events.
2. Develop meeting agendas, distribute materials, and ensure all participants are well-prepared.
3. Record and distribute accurate meeting minutes, following up on action points as necessary.
***Travel and Logistics Management
Arrange and coordinate travel itineraries, including flights, accommodations, and transportation.
Handle visa applications, travel documents, and any other logistical needs.
Ensure smooth travel experiences by anticipating and resolving potential issues.
***Communication and Liaison
Act as the primary point of contact between the Chairman and internal/external stakeholders.
Relay messages, instructions, and updates from the Chairman to the appropriate parties.
Maintain strong relationships with clients, and key partners.
***Confidentiality and Discretion
Handle sensitive and confidential information with the utmost professionalism.
Safeguard company secrets, executive communications, and sensitive business data.
***Strategic and Research Support
Conduct research and provide summaries, insights, or data to assist the Chairman in decision-making.
Track deadlines, project progress, and key deliverables to keep the Chairman informed.
Support the Chairman with special projects, initiatives, or presentations.
***Problem-Solving and Crisis Management
Anticipate potential challenges in schedules, meetings, or communications and address them proactively.
Handle urgent or unexpected situations efficiently while minimizing disruptions.
***Office and Team Collaboration
Work closely with teams, other work partner and administrative staff to ensure seamless operations.
Coordinate with multiple departments to streamline communication and collaboration.
Key Skills and Qualifications for the Role:
**Core Skills
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in office software or Adobe-related software (e.g., Microsoft Office Suite, Google Workspace, Photoshop ,Illustrator….etc.)
Ability to multitask and adapt to changing priorities.
**Soft Skills
Professional demeanor with excellent interpersonal skills.
High level of discretion and trustworthiness in handling confidential matters.
Problem-solving skills with a proactive and resourceful mindset.
Experience and Education
1.Minimum of 3-5 years in secretarial or executive assistant role.
2.Bachelor’s or Master’s degree in business administration or a related field.
3.Experience working in high-pressure environments or with senior executives.