[IFM] Facilities Coordinator 總務人員 (中山區)

What This Job Involves: As a Facilities Coordinator, you'll be an integral part of our Facilities Management team. Reporting to the Facilities Manager, you'll be responsible for ensuring smooth daily operations of our facilities. Your role will involve: Reception Services • Manage front desk operations including greeting and directing visitors, maintaining visitor logs, and providing general information • Process incoming and outgoing mail and package deliveries • Coordinate meeting room bookings and arrangements • Maintain and issue access cards for staff and visitors • Update and maintain ADM service logs • Distribute daily fund NAV reports to relevant stakeholders • Manage company cell phone inventory, assignments, and service plans • Coordinate staff lunch orders and catering for meetings • Process business card orders for staff Travel Coordination • Arrange Taoyuan International Airport Speedy Immigration Inspection services for traveling executives • Book flight tickets according to traveler preferences and company policies • Make hotel reservations aligned with company guidelines • Coordinate airport transfers and business car usage Transportation Services • Arrange taxi services for staff as required • Liaise with transportation service providers Event Support • Assist with planning and execution of company events, meetings, and conferences • Coordinate with vendors and service providers for event requirements • Support on-site event logistics and management Administrative Operations • Process vendor payments according to company procedures • Retrieve official documents and forward to Compliance (CMP) as required • Maintain inventory control of office supplies and place orders as needed • Support new hire onboarding processes including workspace preparation • Assist with administrative tasks related to departing staff Facilities Management • Monitor office facilities and coordinate maintenance and repairs • Report facilities issues and follow up to resolution • Maintain records of facilities maintenance activities Interested? An ideal candidate would need to have the following qualifications • Bachelor's degree or equivalent experience • 2+ years of experience in administrative support or office management • Good written and verbal communication skills in English • Strong organizational skills with attention to detail • Proficiency in Microsoft Office suite • Ability to prioritize tasks and work under pressure • Problem-solving skills and proactive approach to challenges