1. 協助客務部經理管理前台團隊日常營運,確保入住、退房、房況調整等流程符合IHG品牌標準。
2. 熟悉並執行所有前台標準作業流程(SOP),在同仁遇到系統或顧客服務問題時,能即時提供協助與指導。
3. 積極參與顧客體驗管理,記錄顧客需求與偏好,作為跨部門協作的溝通橋梁,提升整體顧客滿意度。
4. 支援心語升等銷售(upselling)、忠誠計畫註冊(enrollment)等營收提升活動,追蹤並協助達成個人與團隊目標。
5. 主動識別重要客人如IHG會員、VIP、常住客與長住客,提供個人化問候與貼心服務,強化客人忠誠度與品牌好感。
6. 維護前台區域整潔,確保櫃台形象與服務標準同步提升。
7. 精通房況管理與預訂系統操作,定期檢查維修房與房況差異報表,並與客房、訂房等部門保持良好溝通。
8. 協助完成外幣兌換、資料輸入、VIP卡片準備、留言處理等前台行政任務,提升運作效率。
9. 熟知IHG各項專案與促銷活動,如季節性住房專案、會員獎勵計畫、套裝優惠等,並主動向客人說明與推薦。
10. 遵守財務作業規範與現金處理標準,協助控管交接準確性,保障營運安全與流程一致性。
Operations & Guest Experience
Assist the Front Office Manager in managing daily front desk operations, ensuring check-in/out, room assignments, and guest requests meet IHG standards.
Serve as a role model in executing all front desk SOPs; provide timely guidance to front desk agents when facing service or technical challenges.
Track and communicate guest preferences and requests to relevant departments to enhance cross-functional service efficiency and overall guest satisfaction.
Support upselling and IHG enrollment initiatives to meet department revenue and performance targets.
Identify and recognize VIPs, IHG members, long-stay, and repeat guests; deliver personalized service to strengthen loyalty and engagement.
Ensure the front desk area remains organized, welcoming, and compliant with brand presentation standards.
Administration & Responsible Business
Fully understand the hotel's reservation and room management systems; monitor room discrepancies, out-of-order statuses, and coordinate with Housekeeping and Reservations.
Assist with administrative tasks such as foreign currency exchange, guest message handling, registration card prep, and system entries.
Stay informed about all current promotions and loyalty programs (e.g., IHG One Rewards, seasonal campaigns), and confidently communicate them to guests.
Follow financial protocols for cash handling and end-of-shift balancing, ensuring accuracy and operational compliance.
Accountability
This position reports to the Front Office Manager and plays a key leadership role in overseeing front desk operations. The Guest Service Supervisor is expected to exemplify IHG brand service values, resolve guest concerns effectively, support team development, and maintain high operational standards for a seamless guest experience.