Money101_理財一零一有限公司

The People & Talent team consists of passionate and driven individuals looking to make a positive impact within the organisation's culture, talent and people experience. We offer a diverse, flexible and international working environment where you can grow and develop your career while solving interesting problems every day. About the Job We are looking for a detail-oriented and proactive Associate / Senior Associate, People Operations (Workplace Experience) to manage the day-to-day operations of our Taiwan office. This role ensures smooth office functioning, compliance with local regulations, and supports employee engagement. Beyond administration, you will play a key role in driving a positive employee experience — from managing attendance and satisfaction surveys to coordinating local engagement activities and ensuring the workplace environment supports productivity. Key Responsibilities Office & Facilities Management -Oversee daily office operations including seating arrangements, office cleanliness, and vendor management. -Monitor and manage pantry stock (snacks, beverages, supplies), ensuring timely replenishment and cost control. -Coordinate with IT teams for system access, office key card distribution, and CCTV monitoring. -Maintain all office equipment (printers, projectors, meeting room facilities), including service and repair. -Act as the main liaison with the building management for tenancy, security, parking, and safety issues. Employee Engagement & Workplace Experience -Conduct quarterly office satisfaction surveys, analyze results, and recommend improvements. -Organize in-office activities (festive celebrations, birthdays, milestone recognitions) and coordinate with regional HR for larger group events. -Plan and execute small employee appreciation gestures (cakes, cookies, wellness kits). -Maintain an approachable presence in the office as the go-to person for day-to-day employee needs. People Operations & Attendance -Manage employee attendance tracking in alignment with regional HR systems (e.g., Workday), ensuring accuracy of in/out records, leave balances, and working hours. -Follow up with employees and managers to reconcile missing or incorrect attendance data. -Support onboarding and offboarding logistics (workspace, IT equipment, ID cards, access setup/termination). -Coordinate with regional HR for payroll inputs, benefits queries, and leave record checks. -Ensure statutory compliance with Taiwan labor laws (e.g., labor insurance, health insurance documentation). -Support probation confirmations, contract changes, and employee documentation. Finance & Compliance -Track office expenses, manage petty cash, and monitor monthly budget utilization. -Handle vendor contracts, renewals, and invoices (cleaning, pantry, utilities, maintenance). -Support audits and ensure compliance with local reporting and filing requirements. -Act as the first point of contact for external auditors, regulators, and insurance providers as required. Health, Safety & Security -Ensure compliance with Taiwan workplace health and safety regulations. -Oversee CCTV monitoring and access card system to maintain office security. -Maintain emergency contact lists, first aid kits, and evacuation procedures.