As a Facilities Manager, you'll lead our Facilities Management team and oversee the comprehensive operations of our facilities. Reporting to the Head of Operations, you will be responsible for:
Reception Services Management
• Supervise front desk operations including visitor management protocols and security procedures
• Oversee mail and package distribution
• Manage meeting room allocation and facility scheduling
• Administer access control systems and security credentials
• Direct catering services and corporate dining arrangements
• Manage corporate identity materials procurement
Financial Management
• Develop and manage facilities operational budgets
• Oversee vendor contract negotiations and cost optimization
• Implement expense tracking systems for facilities expenditures
• Process and approve facilities-related invoices
• Prepare regular financial reports for facilities operations
• Manage capital expenditure planning for facilities improvements
Project
• Lead office construction and expansion initiatives from conception to completion
• Manage space planning and optimization projects
• Coordinate with architects, contractors, and vendors for facility renovations
• Oversee project timelines, budgets, and quality assurance
• Manage stakeholder communications during facilities projects
Facilities Management
• Develop preventative maintenance schedules and manage facilities upkeep
• Oversee facilities issue resolution processes
• Implement facilities documentation systems and reporting
• Manage facilities budgeting and cost control measures
• Ensure compliance with health and safety regulations
Event Management
• Direct the planning and execution of corporate events and conferences
• Establish and manage vendor relationships for event services
• Oversee event logistics and budgeting
Qualifications:
• Bachelor's degree in Facilities Management, Business Administration, or related field
• 5+ years of experience in facilities management or related role
• Experience with office construction/expansion projects
• Financial management skills including budgeting and cost analysis
• Excellent written and verbal communication skills in English
• Strong leadership and team management capabilities
• Proficiency in facilities management software and Microsoft Office suite
• Problem-solving skills with a solutions-oriented approach