Directs all aspects of secretarial work in the hotel, maintains the executive office and all matters relating to executive administration in a confidential, professional manner. Provides efficient and comprehensive secretarial services to Executive staff to meet the needs of customers.
DUTIES AND RESPONSIBILITIES
• Preparing monthly/quarterly operational results for meetings with owning company and board member.
• Understand the responsibilities of other units and departments and co-operate with them.
• Supervises the work of the Executive Office staff.
• Access and use work processing computer packages and keep up to date with enhancements to latest upgrades.
• Day-to-day secretarial work to include typing, filing, faxes and telephone etc.
• Arranging internal / external appointments.
• Taking minutes of Department Heads /ExCom meeting as requested.
• Reports directly to and communicates with the General Manager on all administrative matters.
• Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate.
• Assess priorities of work and assist in organizing General Manager’s priorities.
• Distribution of memos, letters and other information etc.
• Maintain a filing and trace system.
• Answer incoming telephone calls and either transfer, redirect or take a message.
• Interacts with guests and individuals outside the hotel including, but not limited to, current and potential clients, owning company representatives, suppliers, competitors and other members of the local community.
• Maintains the utmost confidentiality and discretion when handling business affairs.
• Arrange room and restaurant reservations for VIP guests/personnel.
• Demonstrate essential overall knowledge of the organization.
• Understand the responsibilities of other sections and departments and co-operate with them.
• Brand standard audit preparation
• Communicate in both verbal and written with the owning company.
• Collect ESG data for owning company.
• Other tasks assigned by General Manager.
Manage the activities of a front desk shift ensuring that guests receive prompt, professional attention and personal recognition.
Individual must be friendly, enjoy learning new things and working in a team environment. Must be flexible, willing to work smart, get along well with others and have the passion to go the extra mile to surprise and delight our guests. As part of the Indigo Team, individual may work in other areas of the hotel and may be trained to perform tasks and act in a secondary roll in support of our commitment to providing Inspired Service.
At Hotel Indigo® we deliver inspired service. In all we do, we are vibrant, curious and original.
• Be vibrant by carrying ourselves in a way that says to our guests we are energetic, motivated, confident.
• Be curious by being aware of our hotel and neighborhood and going out of our way to help guests learn and discover what's going on.
• Be original by building connections with our guests and being imaginative to create memorable experiences.
DUTIES AND RESPONSIBILITIES
• Reports directly to and communicates with the Assistant Front Office Manager on all pertinent matters affecting guest service and hotel operations
• Provides functional assistance and direction to all departments
• Reacts to situations to ensure guests receive prompt attention and personal recognition throughout the hotel
• Supports and assists Front Office personnel and all departments at peak periods
• Ensures VIPs and priority club guests receive special attention
• Inspects front office and back of house regularly for cleanliness
• Monitors appropriate standards of conduct, uniform, hygiene, and appearance of staff
• Promotes inter-hotel sales and in-house facilities
• Checks billing instructions and monitors guest credit
• Analyses the rate variance report to ensure rooms revenue control
• Takes action with the Property Management Systems (PMS) in emergency situation
• Fully conversant with all hotel emergency procedures
• Ensure working of all Front Office Policies and Procedures when night staff
DUTIES AND RESPONSIBILITIES
工作職責
Assists the Front Office Manager in all aspects of their duties.
協助客務部各方面工作。
Assist Front Office Manager in execution of the management of staff.
協助部門人員管理。
Monitor Front Office personnel to ensure guests receive prompt, cordial attention and personal recognition.
確保客人得到及時有禮的接待並得到充分的重視。
Monitor Front Office personnel, to ensure IHG One Rewards members, known repeat guests and other VIPs receive special attention and recognition.
確保優悅會會員、常客和其它貴賓得到應有的關照和禮遇。
Control the availability of rooms, rooms types, accuracy of room count.
準確掌握客房銷售狀況。
At Hotel Indigo® we deliver inspired service. In all we do, we are vibrant, curious and original.
在英迪格酒店®,我們為賓客提供充滿靈感且熱情的服務。我們朝氣蓬勃、求新求知、新穎獨特。
Responsible for providing a welcoming and efficient experience for each guest during all encounters. Create memorable moment for our guests by attending to their needs during all guest interactions. Implement and be fully knowledgeable on the IHG Loyalty Programs and Indigo Brand Standards. Meet Loyalty Enrolment and Guest Heartbeats consistently.
誠摯地歡迎客人並提供有效率的入住及退房服務,為客人創造難忘的住宿體驗。完全了解IHG會員制度以及品牌標準,並達成會員註冊和客人心語目標。
DUTIES AND RESPONSIBILITIES 工作職責
• Greets all guests at all times in a friendly and helpful manner and attempts to learn and use guest’s name at every opportunity
• 隨時以友好的態度與客人打招呼,為客人提供幫助,儘量用客人名字稱呼客人。
• Registers and rooms all arrivals according to established procedures
• 按照酒店的程式,為所有到達客人登記及安排房間。
• Maintains intimate knowledge of departmental standards and procedures
• 詳細瞭解部門標準及程式。
• Performs check in, check out and room change procedures and ensures all data are entered completely into the hotel systems in accordance with reservation
• 為客人登記、結帳及更換房間,按照預定部要求,確保把所有資料完整輸入酒店電腦系統。
• Cashes hotel guest’s personal and travelers checks and assists with currency exchange
• 為酒店客人兌換個人或旅遊支票,協助客人兌換現金。
• Knowledgeable of all special promotion procedures, for programs such as; Seasonal Packages, Frequent Flyers Programs, and Intercontinental Hotels Group Loyalty programs.
• 瞭解酒店所有的促銷政策,如季節性的專案,宣傳單上的促銷內容,以及洲際酒店集團的促銷政策。
• Attends to guest’s complaints, inquiries and requests, referees problems to supervisor/Duty Manager if he/she unable to assist
• 處理客人投訴,回答客人提出的疑問,在不能解決時,上報給前台主管或值班經理。
• Be familiar with other Intercontinental Hotels and Resorts so that guest indicating any next destination on the registration card can be “sold” an onward booking to another InterContinental Hotels
• 熟悉其他的洲際酒店,以至客人在登記卡上指出下一個目的地時,能為客人推銷另外的洲際酒店。
• Maintains comprehensive knowledge of standard reservation procedures including correct forms to use, e-mail, messages, and how to interpret availability sources within the reservation systems
• 瞭解預定程式標準,其中包括:正確使用表格、電子郵件、資訊,通過預定系統瞭解可供房間資源。
• Upsell rooms to maximize revenue and occupancy with guest satisfaction by present options and alternatives to guest and offers assistance in making choice.
• 客房向上銷售,為客人提供不同選項同時提高營收以及住房率
• Ensure your targets for Loyalty Program Enrolments are met
• 確保達到會員註冊目標