「[IFM] Facilities Coordinator 總務人員 (中山區)」的相似工作

●行政人員 1.依照公司內部各單位或公司外部來文草擬回覆的公文、書信撰寫 2.將核准之文件送打、校對、並登記發出日期、文號等紀錄 3.將各類文件歸檔以供日後查詢 4.公司文件檔案的建立及管理檢查整理 5.協助會議、活動籌備、準備統計報表、書面報告、簡報等資料 6.負責辦公室用品採購發放 7.負責平日零用金管理 8.維護辦公室環境與設備之整潔 (視各公司規定) 9.協助行政人員處理主管所交辦的其他事項 10.資料處理、影像掃描及目錄建檔 11.施工廠商聯繫及詢價 ●財務／會計助理 1.協助會計師對審計案件進行查核並編製紀錄表 2.完成會計師簽發查帳報告的前置作業，如整理發票、對帳 3.協助會計處理或完成會計事項 4.應收/付帳款作業與營業稅申報 5.發票(進項發票)管理及支援財會業務 ●估算人員 1.工程環境的勘查 2.施工材料詢價 3.協助公司依據工程的需求估算工程材料數量與價格 公司福利:供餐福利/年終獎金/工作獎金/員工聚餐 基本上行政、會計人員定位就如上所述，我們只尋求長期合作的關係不歡迎職業探索或短期打工，所以敬請思考過後再投遞履歷。 另外我們會依據長期於本公司就職的工作表現予以適當的工作獎金，也有提供鄰近公司的住宿空間，其他福利與未來展望問題歡迎面試時提出。

擅長文件與事務處理，並希望在穩定職場中活用日語能力的您，歡迎加入Y’s團隊！ ◎工作內容◎ 1. 人事相關業務（協助招募流程、辦理入職與離職手續、製作與管理外籍員工相關申請文件等） 2. 總務相關業務（辦公用品管理、公司內部設備維護、接待訪客與電話應對、合約管理、健康檢查安排等） 3. 跨部門業務支援 4. 其他主管交辦事項 ◎期望人才◎ ・做事細心，擅長時間管理與掌握工作流程 ・日語流利，能與日本籍主管溝通（JLPT N2以上） ・熟悉基本電腦操作與Office軟體（有行政經驗者佳） ◎我們提供◎ ・職涯稳定發展的機會 ・實際活用日文的工作環境 ※進公司第一年，每三個月依考核有一次調薪機會 ※每個月一次全社會議，磨練企劃及經營能力（另給津貼3000元） ＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝＝ 書類作成や事務処理に自信があり、日本語スキルを活かして安定した職場で働きたい方、ワイズでその力を発揮しませんか？ ◎仕事内容◎ 1. 人事作業（採用プロセスのサポート、入退社手続き、外国人就労書類の関連書類の作成・管理など） 2. 総務作業（備品管理、社内設備の管理、来客・電話対応、契約管理、健康診断管理など） 3. 部門間サポート業務 4. その他上司からの指示事項 ◎求める人物像◎ ・几帳面で、時間管理や業務の流れの把握が得意な方 ・日本語が堪能で、日本人上司とのコミュニケーションが可能な方（JLPT N2以上） ・基本的なパソコン操作やOfficeソフトの使用が可能な方（事務経験者歓迎） ◎弊社が提供する環境◎ ・安定したキャリアパスの機会 ・日本語を実際に活かせる職場環境 ※入社1年目は3ヶ月ごとに昇給チャンスあり ※月に一度の全社会議で、企画力や経営能力も磨けます（別途手当3,000元支給）

1.公司文書資料建立、 整理 、歸檔 2.公司內部行政庶務性事項相關作業 3.處理業務文件資料與相關進度追蹤 4.追蹤、處理、維護等客戶相關事宜 5.辦公室環境維護整理 6.其他主管交辦事項

排休，月休10 ＊可兼職＊ 1 協助每日拍賣執行 2 拍賣品點查 維護整理 3 客戶服務協助 4 文書行政庶務 5 攝影助理等等

What this job involves: As a Facilities officer at JLL, you'll play a crucial role in shaping a brighter way for our clients and fellow employees by ensuring optimal functionality and efficiency of our managed properties. Located on-site in the client's offices, you'll serve as the single point of contact for your assigned floor(s), taking ownership of all service requests and ensuring seamless facility operations. This position offers an exciting opportunity to collaborate with diverse teams as we collectively work towards innovative solutions in facility management. You'll be empowered to thrive in a dynamic environment where your expertise directly contributes to the success of our clients and the well-being of building occupants. What your day-to-day will look like: •Provide comprehensive facilities management for prestigious client premises •Oversee daily operations of assigned facilities, ensuring seamless functionality •Act as the primary point of contact for all service requests, ensuring deliverables meet SLAs and KPIs •Conduct regular floor inspections to ensure cleanliness and proper maintenance •Manage vendor relationships •Respond to and resolve facility-related issues and emergencies promptly •Establish direct relationships with client business units, understanding their needs and requirements •Function as a community enabler for your assigned floor(s), taking personal responsibility for everyone and everything in your area •Proactively address maintenance needs without waiting for dedicated teams (refilling water dispensers, cleaning spills, etc.) •Support events by ensuring venues are prepared and properly maintained •Collaborate with cross-functional teams to optimize facility performance •Prepare and maintain accurate documentation, reports, and conduct data analysis when necessary •Identify and implement continuous improvement opportunities Required Qualifications: •Bachelor's degree in Facilities Management, Engineering, Hospitality or related field •5+ years of experience in facilities management, hospitality, airline services, events management or related field •Excellent problem-solving and organizational skills •Customer-focused mindset with ability to establish strong client relationships •Ability to function effectively as part of a team while taking individual ownership of responsibilities •Proficiency in facility management software and MS Office suite •Effective communication and interpersonal abilities to interact with all levels of people •Ability to stand for long periods and remain mobile throughout the workday •Self-motivated with initiative to identify and implement improvements •Proficiency in English is required •Proficiency in MS office

This role will be employed via JLL and based at our client in Xinyi District. What this job involves: 1. Develop, manage, and monitor the company's annual budget. 2. Prepare and distribute monthly financial statements and reports. 3. Handle the processing, recording, and reconciliation of all invoices and financial transactions. 4. Ensure timely and accurate billing and invoicing processes. 5. Conduct variance analysis and provide insights on monthly budget performance. 6. Maintain accurate financial records and ensure proper documentation. 7. Coordinate with various departments to collect financial data and support decision-making processes. 8. Assist in the preparation of financial forecasts and plans. 9. Ensure compliance with financial regulations and standards. 10. Support the month-end and year-end closing processes. 11. Support the Facility Manager and be the primary interface with stakeholders.

What This Job Involves: As a Facilities Coordinator, you'll be an integral part of our Facilities Management team. Reporting to the Facilities Manager, you'll be responsible for ensuring smooth daily operations of our facilities. Your role will involve: Reception & Administrative Support • Provide reception support by managing day-to-day tasks including visitor card issuance and access card distribution for new hires to ensure smooth onboarding processes • Serve as primary liaison with building management to communicate and fulfill end-user requests while ensuring compliance with company requirements • Maintain visitor management systems and ensure adherence to security protocols • Support administrative coordination and maintain accurate documentation filing systems Mailroom & Logistics Coordination • Organize and manage internal logistics operations including item handling and distribution • Coordinate material management processes and allocation requirements • Oversee daily mailroom operations and shipment coordination • Support inventory management and tracking systems Food & Beverage Service Management • Manage and coordinate comprehensive food and beverage services for company events, meetings, and employee meal programs • Organize lunch and dinner arrangements accommodating diverse dietary preferences and requirements • Ensure timely delivery and quality of catering services • Support office pantry operations including snacks and beverage inventory Finance & Document Processing • Process office purchase orders (PO) including opening, receiving, and tracking for timely payment processing • Handle document scanning, filing, and administrative paperwork to ensure all financial obligations are met on schedule • Support invoice verification and assist with budget tracking activities • Coordinate with Finance team for annual asset counts and inventory management Facilities Maintenance & Equipment Management • Assist with daily maintenance record keeping and facility inspections • Report maintenance issues and follow-up actions to management to ensure effective utilization of equipment, meeting rooms, and facility resources • Coordinate preventive maintenance schedules for HVAC, lighting, plumbing, and safety systems • Provide first-response support for facility issues and escalate critical repairs appropriately Qualifications: •Demonstrate excellent communication and interpersonal skills including a friendly and approachable demeaner, proactive and initiative-driven attitude, logical problem-solving abilities, and patience when handling customer inquiries and complaints. •Strong problem-solving capabilities with a process optimization mindset to continuously improve service delivery. •Advanced proficiency in English (read/written/verbal) •Microsoft Office Suite required.

This vacancy is open for talent pool collection. We will contact you if we have proper vacancies that fit with your profile. Job Mission Represent manufacturing and act as gatekeeper from manufacturing to D&E function Add value in overall manufacturing processes such as forming, machining, joining, and assembling Job Description Contribute to the solution of faults and takes the necessary initiatives and practical decisions to ensure zero repeat Identify gaps and drive assigned process improvement projects and successful delivery Initiate and drive new procedure changes and projects Develop and maintain networks across several functional stakeholders Prioritize works and projects based on business situation Transfer knowledge and train colleagues on existing and newly introduced products Education Master degree in technical domain (e.g. electrical engineering, mechanical engineering, mechatronics) Experience 3-5 years working experience in design engineering Personal skills Show responsibility for the result of work Show proactive attitude and willing to take initiative Drive for continuous improvement Able to think outside of standard processes Able to work independently Able to co-work with different functional stakeholders Able to demonstrate leadership skills Able to work in a multi-disciplinary team within a high tech(proto) environment Able to think and act within general policies across department levels Diversity and inclusion ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company. Need to know more about applying for a job at ASML? Read our frequently asked questions.

About the role: An exciting opportunity has arisen for a Workplace Assistant to join JLL’s Integrated Facilities Management business. The Facilities Assistant will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies. The Facilities Assistant is also required to provide administrative support to the team. What this job involves: • Reception / mailroom support • Facilities & Property Management • Office Administration • Security control • Payment & Procurement - proceed payment related process and collect quotations from vendors • Administrate all contract services relating to the operation and maintenance of the properties including janitorial, security, engineering, fire safety, etc. • Controls progress of small scope of office fitting-out (churn projects) and the issues left over • Produces comprehensive facilities / premises monthly reports • Vendor On boarding Management • Performs other duties as assigned Sound like you? To apply you will have: • Self-motivated; confident & energetic • Flexible – able to adapt to rapidly changing situations • Goal-oriented – able to focus on meeting all performance targets • A strong communicator – good presentation skills and possess strong verbal & written communication skills (English & local language)

What This Job Involves As a Office Admin, you will be an essential part of our workplace operations team. Reporting to the Facilities Manager, you'll ensure our office environment remains professional, functional, and welcoming for employees and visitors alike. Key Responsibilities: •Maintain office facilities and coordinate necessary repairs and maintenance and and be able to report to the dotted line manager all the follow-up and actions to ensure effective utilization of equipment, meeting rooms, and other resources. •Manage office supplies inventory and process related orders •Oversee cleanliness and organization of common areas including reception, meeting rooms, and pantries •Assist with meeting room bookings and setup requirements •Process incoming and outgoing mail, and coordinate with courier services •Support the Helpdesk service, tracking facilities requests and escalating urgent matters •Reception Support: Assist in day-to-day reception tasks e.g visitor cards, access cards for new-hire to ensure the on-boarding process is smooth. Communication with the building to make sure end-user's requests are met with the BMO requirement . •Mailroom Assistance: Organize and assist with internal logistics and item handling, as well as coordinate material management and allocation needs. •Lunch and Dinner Arrangement: Manage and coordinate food and beverage services for company events, meetings, and employee meal orders •Finance Document Processing: Office PO opening and receiving, paper and documents scanning…etc to ensure all payments are done in time. Qualifications and Skills •Diploma or equivalent qualification •1-2 years of experience in facilities management or administrative role (preferred) •Strong organizational and multitasking abilities •Excellent communication skills in English and Chinese •Proficiency in Microsoft Office applications •Problem-solving mindset and proactive approach •Attention to detail and follow-through capabilities

This Receptionist role will employed via JLL and be based at our client's site in Neihu District. We have multiple clients from American technology firms to Korean technology firms. Role and Responsibilities may include: • Handle / redirect incoming calls in a professional manner • Greet and guide visitors upon their arrival and notify the end user being visited • Facilitate the visitor registration process • Receive and sort incoming mail, packages, and deliveries • Distribute mail and packages to the appropriate recipients or departments • Badge management including issuing temporary badge and managing access • Maintain documentation of security procedures, incidents, and resolutions • Seat map and personal locker management • Receive and redirect requests / concerns from end users by phone or email to appropriate facility staff or on-site vendor to handle • Provide administrative support to senior management as required Further details on the client and job nature will be communicated during the interview stages.

About the role: The Manager will be responsible for managing all aspects of the facility/property management service delivery system on the client project; primarily Asset Management and Operations. In this capacity, the AM is accountable for the achievement of the Management Plan and all key performance indicators including responsibility for managing the capital and expense budgets, short and long-term regional projects, operations and maintenance, interface with senior managers in client real estate / Facility team and business units, coordination with other key managers within the client alliance partner organizations and customer satisfaction. What this job involves: • Provide the leadership to the Facility Management team at the client site • The single point of Management Control for FM at the site. • In consultation and collaboration with Business Delivery Manager (BDM) oversee the operation, staffing, performance and development of the Facilities Management service delivery staff. • Ensure client satisfaction with the client Facility/Property Management team by providing a seamless interface into the client’s real estate organization. • Demonstrate leadership, responsiveness and creativity. • Understand the Facilities Management scope for the client assigned and develop client specific processes and procedures in consultation with BDM and ensure implementation and compliance of the processes. • Oversee the development and management of the capital and expense budgets. • Support the Client in the implementation of short and long-term projects for the client project. • Develop and implement the annual management plan; accomplish key performance indicators as identified by client. • Oversee compilation and deliver the appropriate monthly/quarterly/annual reporting for the client. • Coordinate discussions with each direct report regarding goal setting, performance reviews, and career development planning and incentive/salary administration. • Ensure compliance with Jones Lang LaSalle minimum audit standards. • Share best practices with the assigned owner of best practices for Jones Lang LaSalle IFM. • Special,/ad hoc tasks as assigned by superior as and when required Sound like you? To apply you will have: • A university degree or professional qualification in engineering, real estate or facility management • Over 7 years’ practical experience in property or facility management • Ability to think laterally and deliver innovative solutions • Strong leadership, people and communication skills • Excellent command of spoken and written English and Mandarin Chinese

The Project Administrator provides essential support to the project team in delivering office fit-out and workplace projects. The role focuses on administration, documentation, and coordination to ensure projects run efficiently. This is a great entry-to-mid level position for those developing toward full project management. Key Responsibilities •Maintain project documentation, including contracts, drawings, schedules, meeting minutes, and reports. •Assist in preparing RFPs, collecting quotations, and organizing vendor documentation. •Track project budgets, invoices, and payments, ensuring records are accurate and up to date. •Schedule and coordinate project meetings, prepare agendas, and document action points. •Support communication between internal teams, consultants, contractors, and suppliers. •Monitor progress updates and assist PMs in preparing status reports for stakeholders. •Handle logistics such as site access permits, deliveries, and equipment tracking. •Assist with compliance requirements (safety documentation, permits, sustainability reporting). •Provide general administrative support to project managers and the wider team. Qualifications & Experience •Bachelor’s degree is a plus. (Business Administration, Project Management, Engineering, or related field). •1–3 years of work experience, ideally in construction, fit-out, facilities, or project coordination roles. •Familiarity with project management software and Microsoft Office Suite. •Strong organizational skills and attention to detail. •Good communication skills in [local language] and English. Competencies •Highly organized and able to manage multiple tasks simultaneously. •Team-oriented, with a service mindset toward supporting project delivery. •Willing to learn project processes and develop technical understanding. •Reliable, proactive, and detail-focused.

職務內容： 一、庶務用品採購、進銷存管理。 二、落實公務器材使用管理規則。 三、支援總機。 四、新進人員報到物品發放。 五、偶有董事長行程隨員任務 六、協助管理清潔、保全人員 七、統計影印機使用情況 八、配合大樓消防安檢、二氧化碳檢查 九、庫房內料件管理 十、協助每日特定區域開關冷氣及燈 十一、支援司機勤務 十二、主管交辦事項 ※職務上偶有外務需求；具基礎水電能力者優先考慮。 ※具水電及修繕能力經驗者優先考慮 ※軍職退伍人員優先考慮

招聘崗位介紹 Technical Coordinator 在提供安全環境和保持設施良好運行狀態方面扮演著關鍵角色。您將協助技術服務經理和現場服務經理進行日常機電運營和客戶設施的預防性維護管理，並負責支持客戶業務需求的工作能力，維護安全、健康和環境。 1. 現場運營 協助各種建築物的日常機電運營活動，包括以下內容： • 電氣/機械/管道系統維護，包括：暖通空調、不間斷電源、精密空調、配電設備、報警系統、樓宇管理系統、門禁卡系統、消防系統、供水排水系統、公共廣播系統、視聽系統和各種電器 • 處理技術相關的室內工程和故障，包括家具、地毯、牆壁/裝置、天花板和玻璃門 • 回應用戶請求/現場投訴，提供一線支持並解決問題/故障 • 進行系統和設施的日常檢查，並進行必要的設備檢查和讀表 • 管理設施設備零件的採購和相關庫存管理 • 協助和監督承包商在場所內進行的糾正性維護和計劃性預防維護服務，以及承包商簡報 • 協助項目工作和內部移動、添加和變更活動 • 協助斷電活動 • 現場服務經理指派的臨時職責 • 就維修和服務需求與服務供應商聯絡 • 協助維護所有操作和維護手冊 • 按要求準備現場日誌、文件和報告，並採取必要行動 • 成為團隊成員，與其他團隊成員合作，以實現所有團隊目標並提供卓越表現 2. 環境、健康與安全（EHS） • 維護可持續性數據 • 遵守客戶和JLL的政策，確保一切符合法規要求 • 觀察並報告所有事件或可疑活動給現場服務經理或客戶安全部門，視情況而定和/或按要求進行 3. 緊急情況 • 回應系統警報並處理任何緊急情況 • 按照現場既定程序，回應或協助報告和處理火災、醫療緊急情況、炸彈威脅、洪水、水災、電梯緊急情況、危險物質、惡劣天氣以及其他事件或情況 • 在必要時執行緊急應變計劃，確保客戶和訪客的安全 聽起來您感興趣嗎？以下是我們期待候選人所具備的任職要求： 1. 專科以上學歷（機電、機械相關加分） 2. 英文：略懂 3. 3年以上機電總務經驗

Receptionist Duties: • Front Desk Management: Greet and assist visitors, employees, and clients in a professional and friendly manner, ensuring a welcoming atmosphere. • Call Handling: Answer and direct incoming phone calls promptly and accurately, managing inquiries and messages. • Visitor Management: Coordinate visitor check-ins, manage the visitor management system, and liaise with security to ensure seamless access for guests. • Meeting Room Coordination: Manage meeting rooms, ensuring they are correctly set up and maintained throughout the day. • Mail & Deliveries: Handle incoming and outgoing mail and courier services, ensuring efficient distribution. • General Administrative Support: As needed, assist with general office duties such as document preparation, filing, and data entry. Facilities Management: • Facilities Operations: Assist the Facility Manager with the office's daily operations, including janitorial services and vendor performance, to ensure compliance with client standards. • Financial Management: Help manage the facility's operational financial activities, including PO creation, invoice and accrual submission. • System Implementation: Manage the office’s FM360 work order software, Velocity and YARDI accounting systems to ensure efficient operation and reporting. • Work Order Assistance: Help manage and log work orders via FM360 (or other facility management software), ensuring timely resolution of issues. Other Responsibilities • Perform after-hours or weekend duties as required. • Carry out any additional duties as assigned by the Facilities Manager. Learn more about GOS - Global Occupier Services at https://www.cushmanwakefield.com/en/services/global-occupier-services

• 門禁安全管理與鑰匙管控 • 設施與設備之保養、維修及巡檢 • 廠商議價與管理 • 辦公室水電費、廠商請款/付款 • 停車位管理 • 與房東以及管理中心的溝通與協調 • 專案執行(如:裝潢工程專案之品質監督) • 消防演習，消防自衛隊編組訓練安排，消防設備檢測安排 • 環境衛生安全(HSE)相關事務 • 行政部門其他庶務/專案支援，職務代理 • 主管交辦事項

Primary Responsibilities 1. Facility Management & Client Services o Assist the facility management team in successfully meeting customer facility requirements. o Respond to customer inquiries and concerns, providing timely and high-quality service while following up to ensure customer satisfaction. o Handle service-related tasks as per customer agreements, such as calculations for various telecommunications services and utility bills. o Support and drive the financial and procurement processes to align with customer expectations, as part of the managed services. 2. Vendor Management o Coordinate and oversee the vendor management program to ensure all vendors comply with their agreements. 3. Office Operations & Resource Management o Parking Management: Ensure proper allocation and pricing of parking spaces. o Office Inspection & Issue Resolution: Conduct regular inspections to ensure the proper functioning of facilities and promptly address any issues. o Office Equipment Maintenance & Cleaning Arrangements: Plan maintenance schedules and cleaning routines to keep the workspace organized and in good condition. 4. Document & Process Management o Manage and update contract documentation, ensuring records are complete and compliant with contract terms. o Assist with training on internal processes and procedures to ensure team members are well-versed in their tasks. 5. System & Equipment Management o Access Control System Management: Oversee access control settings and maintenance, ensuring smooth operation. o Mobile Device Management: Handle company mobile device allocation, maintenance, and cost verification. 6. Other Assigned Tasks o Perform other job duties as assigned and complete tasks delegated by the line manager. o This role encompasses facility management, vendor supervision, office operations, and equipment administration, requiring strong organizational and communication skills. 主要職責 1. 設施管理與客戶服務 o 協助設施管理團隊成功滿足客戶設施需求。 o 回覆客戶諮詢和疑慮，提供及時優質的服務，並進行後續跟進，確保客戶滿意度。 o 根據客戶協議處理服務相關任務，例如計算各種電信服務和水電費。 o 作為託管服務的一部分，支援並推動財務和採購流程，以滿足客戶期望。 2. 供應商管理 o 協調和監督供應商管理計劃，確保所有供應商遵守協議。 3. 辦公室營運與資源管理 o 停車管理：確保停車位的合理分配和定價。 o 辦公室檢查與問題解決：定期檢查，確保設施正常運行，並及時解決任何問題。 o 辦公室設備維護與清潔安排：規劃維護計畫與清潔程序，保持工作場所井然有序、狀態良好。 4. 文件與流程管理 o 管理和更新合約文件，確保記錄完整併符合合約條款。 o 協助內部流程和程序培訓，確保團隊成員熟練各自工作內容。 5. 系統與設備管理 o 門禁系統管理：監督門禁系統的設定與維護，確保系統順利運作。 o 行動裝置管理：負責公司行動裝置的分配、維護與成本會計。 6. 其他指定任務 o 執行部門經理指派的其他工作職責，並完成部門經理委派的任務。 o 該職位涵蓋設施管理、供應商監管、辦公室營運和設備管理，需要強大的組織和溝通能力。

===此職務為約聘職=== 【櫃台事務】 1. 總機接聽及電話系統維護 2. 訪客接待及郵務處理 3. 櫃台廣播系統操作 【行政文書作業】 1. 折扣券印製派發、文件用印及公文派發等行政作業。 2. 協助總公司相關行政事務，會議室管理、通訊錄更新、門市電話申請等 3. 協助部門SOP優化、預算編列與請款帳務整理 4. 協助擬定行政政策與管理辦法 【辦公室環境/設備設施維護】 1. 環境維護、備品採購與庫存控管 2. 設備保養、叫修、監工及基礎硬體設定（門禁、影印機、電視牆等） 3. 行政廠商溝通協調，必要時開發備援廠商 4. 定期宣導企劃與辦公室優化提案 【其他】 節慶與慶生活動安排、會議籌備及其他主管交辦事宜

As a Facilities Manager, you'll lead our Facilities Management team and oversee the comprehensive operations of our facilities. Reporting to the Head of Operations, you will be responsible for: Reception Services Management • Supervise front desk operations including visitor management protocols and security procedures • Oversee mail and package distribution • Manage meeting room allocation and facility scheduling • Administer access control systems and security credentials • Direct catering services and corporate dining arrangements • Manage corporate identity materials procurement Financial Management • Develop and manage facilities operational budgets • Oversee vendor contract negotiations and cost optimization • Implement expense tracking systems for facilities expenditures • Process and approve facilities-related invoices • Prepare regular financial reports for facilities operations • Manage capital expenditure planning for facilities improvements Project • Lead office construction and expansion initiatives from conception to completion • Manage space planning and optimization projects • Coordinate with architects, contractors, and vendors for facility renovations • Oversee project timelines, budgets, and quality assurance • Manage stakeholder communications during facilities projects Facilities Management • Develop preventative maintenance schedules and manage facilities upkeep • Oversee facilities issue resolution processes • Implement facilities documentation systems and reporting • Manage facilities budgeting and cost control measures • Ensure compliance with health and safety regulations Event Management • Direct the planning and execution of corporate events and conferences • Establish and manage vendor relationships for event services • Oversee event logistics and budgeting Qualifications: • Bachelor's degree in Facilities Management, Business Administration, or related field • 5+ years of experience in facilities management or related role • Experience with office construction/expansion projects • Financial management skills including budgeting and cost analysis • Excellent written and verbal communication skills in English • Strong leadership and team management capabilities • Proficiency in facilities management software and Microsoft Office suite • Problem-solving skills with a solutions-oriented approach

職務內容： • 編製預算與財務報表編制。 • 管理費及其他費用的分攤、計算、收取、款項支付及發票開立。 • 物業管理相關規章與行政流程制訂與執行。 • 文件檔案保存管理。 • 會議籌備及召開、會議記錄製作。 • 法規遵循。 • 財務相關採購、招標辦理。 • 協助處理主管交辦事項。

We are seeking an experienced Senior Workplace Manager to oversee facilities operations across our Asia-Pacific (APAC) regional portfolio, including our regional hub in Taipei where the bulk of our workforce in APAC is located. This strategic individual contributor role requires managing multiple office locations throughout the region, ensuring operational excellence, and cost optimization across diverse markets and cultures. The ideal candidate will demonstrate a strong bias for action, exceptional relationship management skills, and a hospitality-driven approach to workplace projects and operations. They will be adept at navigating fostering trusted partnerships and delivering a best-in-class workplace experience across the region. Key Responsibilities Regional Portfolio Management • Oversee facilities operations across multiple APAC locations including Taiwan, Japan, Vietnam and other regional offices • Serve as a dotted-line manager for the Facilities Manager/Receptionist in Taipei, providing guidance on daily activities and alignment with regional strategy and ongoing project activities • Develop and implement standardized facilities management processes and procedures across all locations • Ensure consistent service delivery standards while adapting to local market requirements and regulations • Manage regional facilities budget across all locations Strategic Planning & Operations • Develop comprehensive regional facilities strategy aligned with business objectives Lead space planning, workplace design, and optimization initiatives across the portfolio • Support lease negotiations, renewals, and expansion projects in collaboration with internal and external real estate teams • Implement sustainability initiatives and ESG compliance across all regional facilities Vendor & Stakeholder Management • Manage relationships with service providers including catering cleaning, security, and maintenance • Manage regional food program, including sourcing catering vendors and seeking feedback from team members via surveys to ensure a best-in-class food program based on net satisfaction scores • Coordinate with local property management teams and landlords across multiple markets • Partner with Operations teams to ensure integrated service delivery • Work closely with local country managers and regional leadership teams Project Management • Lead regional office relocations, expansions, and major renovation projects • Oversee vendor relationships and lead RFP processes with furniture suppliers, general contractors, and key service providers to ensure competitive sourcing and quality delivery • Manage capital expenditure projects and workplace improvement initiatives • Oversee technology infrastructure upgrades and smart building implementations EHS Support • Support EHS team by identifying facilities-related safety and compliance improvement opportunities • Coordinate facilities modifications and upgrades to meet health and safety requirements • Provide facilities expertise for emergency response planning and business continuity initiatives

*本職缺為派遣職, 介意者請勿投遞! *投遞前請先詳閱薪資待遇 工作內容: -辦公室設備維護管理 -聯絡人及供應商名單管理 -郵件收發 -一般採購及庫存管理(如辦公用品, 零食, 咖啡等) -公司活動籌辦(如開工及中元團拜等) -辦公室行政相關付款申請(租金, 水電費, 快遞費, 電信費等) -財務文件歸檔管理(如支票,折讓單,發票等) -會議行程安排協調 -合約用印申請管理, 文件歸檔 -主管交辦事項 資格條件: -大學以上學歷, 工商管理、辦公室管理或相關專業學士學位佳。 -2年以上總務、辦公室管理或行政管理經驗。 -良好的組織能力和多任務處理能力，注重細節。 -熟悉Microsoft Office 軟體(Excel, Word, Outlook, Teams) -溝通協調能力佳 -中英語溝通無礙 -有舉辦團拜經驗者佳

1.工程管理：規劃執行辦公場域各類工程及室內裝修專案，確保進度、品質與安全。 2.工程流程：統籌工程項目協調與執行，工程申請、驗收及後續請款等相關作業。 3.溫室氣體盤查協辦：依據 ISO 14064-1 標準，協助執行溫室氣體盤查、數據整合及改善方案推動。 4.行政作業：執行日常行政作業，協助部門運作。 5.部室協調：各部室間溝通，確保資訊流暢與計畫順利推進。