Supporting Management of Front Desk Team
• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Encourages and builds mutual trust, respect, and cooperation among team members.
• Supervises and manages employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.
• Ensures employee recognition is taking place on all shifts.
• Establishes and maintains open, collaborative relationships with employees.
Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals
• Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
• Strives to improve service performance.
• Collaborates with the Front Office Manager on ways to continually improve departmental service.
• Communicates a clear and consistent message regarding the Front Office goals to produce desired results.
• Participates in the development and implementation of corrective action plans based on review of comment cards and guest satisfaction results.
• Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
Ensuring Exceptional Customer Service
• Provides services that are above and beyond for customer satisfaction and retention.
• Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
• Serves as a role model to demonstrate appropriate behaviors.
• Sets a positive example for guest relations.
• Displays outstanding hospitality skills.
• Empowers employees to provide excellent customer service.
• Interacts with customers on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.
• Provides feedback to employees based on observation of service behaviors.
• Handles guest problems and complaints effectively.
• Interacts with guests to obtain feedback on product quality and service levels.
Managing Projects and Policies
• Implements the customer recognition/service program, communicating and ensuring the process.
• Ensures compliance with all Front Office policies, standards and procedures.
• Monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
Additional Responsibilities
• Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.
• Analyzes information and evaluating results to choose the best solution and solve problems.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Functions in place of the Front Office Manager in his/her absence.
• Communicates critical information from pre- and post-convention meetings to the Front Office staff.
• Participates in department meetings.
Reporting directly to the Director of Rooms, the Front Office Manager is responsible for assisting Management in the overall day to day operations of the hotel whilst on duty. At all times the Front Office Manager is expected to lead by example - their behaviors, speech and appearance must be without fault. Their treatment of staff must be courteous and discretionary. Their guest service standards must be the benchmark that sets the levels to be attained by all hotel colleagues.
1.As a representative of senior management, the Front Office Manager will be called upon to deal with guest problems and/or complaints. In dealing with these situations, the Front Office Manager must ensure that they use tact and diplomacy and remain within the organizational policy in rectifying the situation.
2.The Front Office Manager is responsible for receiving and escorting all VIP’s and ensuring that they feel comfortable and welcome on arrival to the hotel.
3.To assist as required/requested with the solving of any guest complaints/upsets.
4.The Front Office Manager is responsible for actioning fire and emergency procedures and for contacting Senior Management in case of a fire or emergency whilst on duty.
5.To ensure that you as Front Office Manager are constantly aware of and “up-to-date” with all happenings and operations within the hotel. It is vital that you have an obvious presence throughout the hotel, and be visible and moving through public areas and departments continually whilst on duty.
6.To ensure that you as a Front Office Manager are completely aware of all the hotel’s services and facilities, outlet operating hours and scope of service.
7.To acquire, through training provided, a comprehensive knowledge of the hotel Computer System, Telephone System, Paging System and In-House Movie System.
8.Oversees the daily movement of guest activities and be able to resolve any guest complaints and to establish an amicable relationship with guests, clients and customers of the Hotel.
9.To be responsible for the entire Front Office Department operation in the absence of the Director of Rooms.
10.Ensure all team members recognizes the importance of Forbes standards as to deliver excellent audit and service performance.
客務經理直接向客房部總監報告,負責當班期間協助管理層處理飯店的日常營運。客務經理在任何時候都應該以身作則-他/她們的行為、言語和外表必須沒有錯誤。他/她們對待員工必須有禮貌且謹慎。他/她們的賓客服務標準必須成為所有飯店同事應達到的水平基準。
1.作為高級管理層的代表,客務經理將被要求處理客人問題和/或投訴。在處理這些情況時,客務經理必須確保使用機智和外交手段,並在糾正這種情況時遵守公司政策。
2.客務經理負責接待和護送所有貴賓,並確保他們在抵達飯店時感到舒適及受歡迎。
3.根據需要/要求協助解決任何顧客的投訴/不安。
4.客務經理負責執行消防和緊急程序,並在值班期間發生火災或緊急情況時聯繫高級管理層。
5.確保您作為客務經理始終了解並「了解」飯店內的所有事件和營運情況。至關重要的是,您在整個酒店中都有明顯的存在,並且在值班期間不斷地在公共區域和部門中走動並保持可見。
6.確保您作為客務經理完全了解飯店的所有服務和設施、門市營業時間和服務範圍。
7.透過培訓,全面了解飯店電腦系統、電話系統、尋呼系統和室內電影系統。
8.監督客人活動的日常活動,能夠解決客人的投訴並與飯店的客人、顧客和顧客建立友好的關係。
9.在客房總監不在的情況下,負責整個客房部的運作。
10.確保所有團隊成員都知道富比士標準對於提供卓越稽核和服務績效的重要性。
1. 督導前檯與禮賓團隊,於高峰時段協助營運,確保貴賓及優悅會會員獲得高品質接待與關注。
2. 即時回應並處理顧客需求,維持良好住宿體驗與顧客關係。
3. 巡查前後勤各部門整潔與服務狀態,監督員工儀容、行為及作業流程。
4. 協助忠實客戶經理迎賓安排與活動推動,強化會員關係經營。
5. 與各部門協調合作,主持前檯會議並提供功能性支援。
6. 分析帳務與房價差異,審核折扣與信用交易,控管房務收入並熟悉緊急狀況系統操作。
Operations & Guest Experience
Supervise front desk and concierge teams, providing support during peak hours to ensure VIP guests and IHG One Rewards members receive attentive, high-quality service.
Respond promptly to guest requests to maintain a positive guest experience and strong relationships.
Conduct regular inspections of front and back-of-house areas to ensure cleanliness and service readiness; oversee staff grooming, behavior, and procedures.
Assist the Loyalty Manager with VIP arrivals, room arrangements, and member engagement initiatives such as events and welcome programs.
Interdepartmental Coordination & Support
Coordinate with all departments and provide functional support as needed; lead and contribute to front office meetings and cross-departmental communication.
Financial & System Management
Review billing instructions, monitor guest credit, analyze rate variance reports, and approve discounts to ensure proper revenue control; be proficient in PMS and emergency procedures.
Accountability
This position reports directly to the Assistant Front Office Manager. Responsible for ensuring the front office and guest services team deliver consistent, high-quality service. Acts as a key liaison between guests and departments, and supports front office operations in maximizing guest satisfaction and revenue performance. May be required to act as Manager on Duty during assigned shifts.
Responsible to co-ordinate and oversee all hotel operations in the absence of the General Manager or designate during nights. The principal responsibility is safety and security of guests and ensuring the accurate and timely completion of the night audit function during the hours of 11pm-7am.
1.Conduct inspections of front of house and back of house during shift, including Front Office, Housekeeping, Lobby, Food and Beverage Outlets, Public Areas, Car Parking.
2.Build strong relations with all guests, noting special attention to the hotel's VIPs and return guests to ensure long lasting guest loyalty.
3.Handling complaints and resolving service 'Glitches', keep a record of all feedbacks under the appropriate system. Ensures that the issues are resolved in a timely manner to guests' satisfaction.
4.Efficient check in and check out process.
5.Maintain own cash float and correct banking.
6.Update Guest History Maintenance.
7.Staff Supervision of Night staff: Contractors; Porters, Cleaners, Room Service and works with Human Resources to ensure their performance is effectively managed
8.Oversees the Night Audit Function.
9.Compete against a standard of excellence by setting high performance standards and pursuing aggressive goals.
10.Strive for constant improvements and takes responsibility for achieving business results and persevere despite obstacles.
11.Diagnose problems and thoroughly analyze information to guide decision making.
12.Evaluate and assimilate critical information when reaching conclusions and make logical, competent decisions.
13.Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.
負責在總經理或夜間指派主管不在的情況下協調和監督所有酒店運營。確保客人夜間安全及所要求之相關服務,並確保在晚上 11 點至早上 7 點期間準確及時地完成夜間稽核工作。
1.輪班期間檢查前廳和後廳,包括前廳、客房部、大廳、餐飲店、公共區域、停車場。
2.與顧客建立緊密的關係,辨識任何特殊需求的顧客、回訪客和 VIP,以建立長久的顧客忠誠度。
3.處理並排解顧客訴願,在系統內登錄顧客意見回饋。確保問題及時解決,讓顧客滿意。
4.高效率的入住和退房流程。
5.維持自己的現金流動和正確的銀行業務。
6.更新訪客歷史記錄維護。
7.夜間工作人員的員工監督:承包商;搬運工、清潔工、客房服務人員並與人力資源部合作,確保他們的績效得到有效管理。
8.監督夜間稽核工作。
9.透過設定高績效標準和追求進取的目標,與卓越標準競爭。
10.努力不斷改進,為實現業務成果承擔責任,克服障礙堅持不懈。
11.診斷問題並徹底分析資訊以引導決策。
12.在得出結論時評估和吸收關鍵資訊並做出合乎邏輯的、有效的決策。
13.與所有內部客戶和客人建立並維持積極的關係,以超越他們的需求。
1. 策劃並執行飯店會議與宴會活動,包含會議、婚禮與客製化餐敘,確保從前期接洽至現場執行皆達標並符合顧客期望。
2. 依據集團年度業績目標,拓展企業與會議客群,推動宴會與餐飲銷售,達成年度營收預算。
3. 針對市場趨勢進行分析與應對策略規劃,整合產品與通路資源,提升品牌知名度與競爭力。
4. 與內部銷售、公關、餐飲與營運團隊密切合作,確保各部門無縫接軌,達成活動整體品質與顧客滿意度。
5. 負責會議與宴會活動之規劃、報價、排程與執行,協調各部門資源並監控活動現場流程與品質。
6. 管理與優化活動流程與操作標準,提升團隊執行效率並確保現場即時應變能力。
7. 進行會議與宴會相關報表統計,追蹤收入與成本表現,並參與年度預算擬定與達成追蹤。
Operations & Business Development
Plan and execute hotel-based meetings, banquets, weddings, and customized events, ensuring smooth coordination from initial inquiry to on-site delivery while exceeding client expectations.
Drive event and catering revenue by expanding the corporate and MICE segments, aligned with annual business targets set by the hotel and brand.
Analyze market trends and implement strategies to increase visibility and competitiveness through integrated product and channel planning.
Work closely with the Sales, PR, F&B, and Operations teams to ensure seamless interdepartmental coordination and consistently high event quality and guest satisfaction.
Administration & Event Supervision
Manage all aspects of meetings and events, including proposals, scheduling, planning, and execution. Coordinate internal resources and supervise on-site service delivery.
Optimize event procedures and standard operating practices to enhance team efficiency and responsiveness during live events.
Generate sales and performance reports for events and banquets, monitor revenue and cost metrics, and support budgeting and forecasting processes.
Accountability
This position reports directly to the Director of Meeting & Event and is responsible for the full lifecycle of meetings and events held at the hotel. The Meeting & Event Manager is expected to demonstrate strong market insight, project management, and cross-functional coordination skills to achieve both service excellence and revenue goals.