「Facilities Administrative Coordinator 設施行政協調員 (駐點於外商客戶辦公室_南港區) - CBRE Global WorkPlace Solutions」的相似工作

1. 負責一般文書資料處理工作。 2. 維護、更新、管理各類文件檔案（如：合約、會議記錄、書目資料、活動文件）和資料庫系統。 3. 負責收發公文並處理會簽文件。 4. 計畫書排版製作。 5. 協助競圖備標作業。 6. 追蹤專案各履約項目之進度與辦況。 7. 設計監造服務費計價。 8. 負責簡單零用金管理，總務採購。 9. 準備會議議程，參與會議並撰寫會議記錄。 10. 協助施工日誌、材料送審、試驗申請、查驗申請、 計畫書、簡報編纂及工程資料建檔。 11.業主、專管、顧問、各機關行政聯絡窗口。

- 負責校區的整體管理與日常運營管理，確保校區高效運作。 - 負責制定並實施台北校區的年度策略與目標，引導團隊和教師朝向共同目標努力。 - 管理和執行台北校區的年度預算，深入分析成本因素，確保校區達到盈利目標。 - 主持每週會議，制定議程並推動改進措施，以持續提升校區運作效率與服務水平。 - 確保達成每月的課程招生目標和課程續報率，並協助招生團隊和教務團隊達成史丹利英語設定的KPI。 - 積極招募、培訓和激勵團隊成員及教師，建立穩固的團隊基礎。 - 積極追求卓越的學生服務和教學品質標準，確保學生獲得優質的課程體驗。 - 與總公司團隊緊密協作，建立良好的團隊精神，促進校園內外的積極合作和溝通，並推動策略與政策執行。

1.）協助線上註冊電商賣場。 2.）線上協助跨境賣家與電商客服對接。 3.）協助核對電商賣家貨款及二次確認。 4.）協助賣家處理電商平台的所有問題，並給予解決方案。 5.）主管交辦事項及行政庶務處理。

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This role will be employed via JLL and based at our FAANG client in Xinyi District. Job Description: • Manage and maintain Space Data base, FMS, HC and Seats capacity • Be the POC of TPE FM Team toward BU Space POC • Manage MAC (Move, Add & Change) of the work space as the request from the BU (Business Unit) after aligned with GCR OP Team • Support office supplies, pantry supplies, cleaning consumables and inventory check • Support Finance, maintain the monthly payment & actual cost tracker for TPE11& 14 • Support budget planning and cost control, fixed assets management • Support and coordinate with counterpart as IT/EHS/HR/ACS/PR/Legal related affairs or initiatives with GREF • Support global & local initiatives • Support office events (ex: seasonal office deco, CNY Worship Ceremony, etc…) • Support & backup reception counter whenever needed (ex: lunch break, teammates in meetings or on leave, etc…)

What this job involves: As a Facilities officer at JLL, you'll play a crucial role in shaping a brighter way for our clients and fellow employees by ensuring optimal functionality and efficiency of our managed properties. Located on-site in the client's offices, you'll serve as the single point of contact for your assigned floor(s), taking ownership of all service requests and ensuring seamless facility operations. This position offers an exciting opportunity to collaborate with diverse teams as we collectively work towards innovative solutions in facility management. You'll be empowered to thrive in a dynamic environment where your expertise directly contributes to the success of our clients and the well-being of building occupants. What your day-to-day will look like: •Provide comprehensive facilities management for prestigious client premises •Oversee daily operations of assigned facilities, ensuring seamless functionality •Act as the primary point of contact for all service requests, ensuring deliverables meet SLAs and KPIs •Conduct regular floor inspections to ensure cleanliness and proper maintenance •Manage vendor relationships •Respond to and resolve facility-related issues and emergencies promptly •Establish direct relationships with client business units, understanding their needs and requirements •Function as a community enabler for your assigned floor(s), taking personal responsibility for everyone and everything in your area •Proactively address maintenance needs without waiting for dedicated teams (refilling water dispensers, cleaning spills, etc.) •Support events by ensuring venues are prepared and properly maintained •Collaborate with cross-functional teams to optimize facility performance •Prepare and maintain accurate documentation, reports, and conduct data analysis when necessary •Identify and implement continuous improvement opportunities Required Qualifications: •Bachelor's degree in Facilities Management, Engineering, Hospitality or related field •5+ years of experience in facilities management, hospitality, airline services, events management or related field •Excellent problem-solving and organizational skills •Customer-focused mindset with ability to establish strong client relationships •Ability to function effectively as part of a team while taking individual ownership of responsibilities •Proficiency in facility management software and MS Office suite •Effective communication and interpersonal abilities to interact with all levels of people •Ability to stand for long periods and remain mobile throughout the workday •Self-motivated with initiative to identify and implement improvements •Proficiency in English is required •Proficiency in MS office

Receptionist Duties: • Front Desk Management: Greet and assist visitors, employees, and clients in a professional and friendly manner, ensuring a welcoming atmosphere. • Call Handling: Answer and direct incoming phone calls promptly and accurately, managing inquiries and messages. • Visitor Management: Coordinate visitor check-ins, manage the visitor management system, and liaise with security to ensure seamless access for guests. • Meeting Room Coordination: Manage meeting rooms, ensuring they are correctly set up and maintained throughout the day. • Mail & Deliveries: Handle incoming and outgoing mail and courier services, ensuring efficient distribution. • General Administrative Support: As needed, assist with general office duties such as document preparation, filing, and data entry. Facilities Management: • Facilities Operations: Assist the Facility Manager with the office's daily operations, including janitorial services and vendor performance, to ensure compliance with client standards. • Financial Management: Help manage the facility's operational financial activities, including PO creation, invoice and accrual submission. • System Implementation: Manage the office’s FM360 work order software, Velocity and YARDI accounting systems to ensure efficient operation and reporting. • Work Order Assistance: Help manage and log work orders via FM360 (or other facility management software), ensuring timely resolution of issues. Other Responsibilities • Perform after-hours or weekend duties as required. • Carry out any additional duties as assigned by the Facilities Manager. Learn more about GOS - Global Occupier Services at https://www.cushmanwakefield.com/en/services/global-occupier-services

About the role: An exciting opportunity has arisen for a Workplace Assistant to join JLL’s Integrated Facilities Management business. The Facilities Assistant will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies. The Facilities Assistant is also required to provide administrative support to the team. What this job involves: • Reception / mailroom support • Facilities & Property Management • Office Administration • Security control • Payment & Procurement - proceed payment related process and collect quotations from vendors • Administrate all contract services relating to the operation and maintenance of the properties including janitorial, security, engineering, fire safety, etc. • Controls progress of small scope of office fitting-out (churn projects) and the issues left over • Produces comprehensive facilities / premises monthly reports • Vendor On boarding Management • Performs other duties as assigned Sound like you? To apply you will have: • Self-motivated; confident & energetic • Flexible – able to adapt to rapidly changing situations • Goal-oriented – able to focus on meeting all performance targets • A strong communicator – good presentation skills and possess strong verbal & written communication skills (English & local language)

1.基礎設施維護- 包括：空調、不間斷電源、配電設備、報警系統、大樓管理系統、門禁卡系統、消防系統、供水排水系統。 並遵守正確的安全操作規範進行例行性檢點、保養及維修。 2.協助日常運營活動支援 可配合輪班者優先

About this role: As a Receptionist, you will play a key role within the Receptionist team. Reporting to the Facility Coordinator Supervisor, you are the first point of contact for all incoming guests for the HQ guests and employees. Ensuring the experience provided is seamless, welcoming, professional, aligned to the highest standards required by JLL and our client is paramount. What this job involves: • Operate and manage the building visitor card kiosk system at HQ • Require to work on rotational shifts • Receive, greet, guide visitors including co-ordination with employees • Responsible for maintaining telephone register • Responsible for processing issuance/termination record of building elevator cards for 4 office buildings employees • Responsible for maintenance and upkeep of the front office/ reception area – clean and presentable at all times • Administer meeting and conference room bookings • Distribute of internal and external mails throughout the office and coordinate with courier companies to handle mails and parcels • Monitoring and ensure pantries, meeting room, and general office areas are clean and tidy. • Maintain records for office supplies and services order expenses and assist in invoice processing • Responsible for ensuring updating of phone directory and floor direction signage • Provide a Helpdesk service, and escalate calls to the Facilities Coordinator/Manager depending on urgency • Assist in general administrative activities and any other duties as assigned Co-ordinate and assist with local office events Ensure compliance of regulations / requirements of management Interested? An ideal candidate would need to have the following qualifications • At least 1 to 2 years of prior experience service-oriented position. • Able to cooperate and work well with others to meet targets • Support the team effectively as and when needed • Able to interact with the general client staff & vendors with ease • Demonstrates proactive & professional approach to customer service • Has a customer-oriented attitude • Fluency in English and Mandarin • Willingness to learn and adapt in a fast-paced environment • Proficiency in facilities management software and MS Office suite

This role will be employed via JLL and based at our client in Xinyi District. What this job involves: 1. Develop, manage, and monitor the company's annual budget. 2. Prepare and distribute monthly financial statements and reports. 3. Handle the processing, recording, and reconciliation of all invoices and financial transactions. 4. Ensure timely and accurate billing and invoicing processes. 5. Conduct variance analysis and provide insights on monthly budget performance. 6. Maintain accurate financial records and ensure proper documentation. 7. Coordinate with various departments to collect financial data and support decision-making processes. 8. Assist in the preparation of financial forecasts and plans. 9. Ensure compliance with financial regulations and standards. 10. Support the month-end and year-end closing processes. 11. Support the Facility Manager and be the primary interface with stakeholders.

Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction. Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems. Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding. Assists with the inspections on the facility campus. Uses pc and/or PDA for work order system, email, ESS and training. Assist with process and procedure training. Other duties may be assigned.

《關於這個職位》 我們正在尋找一位高組織力、積極主動的行政營運專員，與我們的團隊一起成長！這個角色很適合喜歡多元挑戰、樂於學習新技能，並想要直接影響營運流程的人。你將處理從日常行政到協助建立更好流程的各種工作，是公司營運流程中不可或缺的一環，隨著公司規模擴大而成長。 我們相信每個人都有無限潛能，因此我們會協助你一起學習與成長，提供充分的培訓和支持，讓你在工作中不斷進步。這是一個實務性很強的職位，你會是作業流程擔當，並有機會親手塑造我們的營運流程。我們不只是在找一個員工，更是在找一位能與我們攜手打造未來的夥伴！ 《我們在找什麼樣的人》 ● 可靠的自主學習者：能獨立管理任務，不怕學習新事物。 ● 注重細節: 具備良好組織能力，能同時掌握多個進行中的工作。 ● 靈活的團隊夥伴：適應優先順序變化，願意在需要的地方主動協助。 ● 解決問題的高手：能獨立思考並提出簡單的改善建議，讓事情運作更順暢。 ● 溝通達人：能與團隊成員和外部廠商良好合作。 ● 成長思維：對學習和承擔新挑戰感到興奮，隨著公司成長而進步。 《你的日常工作內容》 ● 財務行政與基礎帳務 ○ 處理費用申請與帳務紀錄整理。 ○ 處理發票和追蹤付款。 ○ 管理零用金、協助每月對帳與文件處理。 ○ 整理文件與報表，維護簡易行政系統資料。 ● 採購與供應商管理 ○ 尋找合作廠商：採購辦公用品、設備和服務。 ○ 處理採購訂單：建立訂單、追蹤交貨、解決問題。 ○ 協調送貨：確保我們按時收到訂購的物品。 ● 物料與資產管理 ○ 管理日常用品與耗材庫存，定期補貨與盤點。 ○ 整理儲存區域：協助收貨和分發物料。 ○ 追蹤公司資產（如電腦、電子設備）登記與借還紀錄。 ○ 支援辦公室空間整理與設備維護安排 ● 辦公室營運與人事行政協調 ○ 接待訪客、處理信件與包裹 ○ 協助安排會議、協調團隊行事曆 ○ 協助人事作業：如員工報到離職作業支援、資料維護與活動籌辦等 ○ 辦公室各流程的優化建議 ○ 處理主管交辦的專案與臨時任務 《你將累積的職涯發展技能》 ● 發現效率問題：找出工作方式中的不足並提出簡單改善建議。 ● 協助建立流程文件：讓我們能訓練其他人並保持一致性。 ● 學習新工具：幫助我們更有效率地工作。 ● 更好地整理資訊：讓大家都能找到需要的東西。 ● 與職位一起成長：隨著你適應工作和公司成長，承擔更複雜的任務。

*本職缺為派遣職, 介意者請勿投遞! *投遞前請先詳閱薪資待遇 工作內容: -辦公室設備維護管理 -聯絡人及供應商名單管理 -郵件收發 -一般採購及庫存管理(如辦公用品, 零食, 咖啡等) -公司活動籌辦(如開工及中元團拜等) -辦公室行政相關付款申請(租金, 水電費, 快遞費, 電信費等) -財務文件歸檔管理(如支票,折讓單,發票等) -會議行程安排協調 -合約用印申請管理, 文件歸檔 -主管交辦事項 資格條件: -大學以上學歷, 工商管理、辦公室管理或相關專業學士學位佳。 -2年以上總務、辦公室管理或行政管理經驗。 -良好的組織能力和多任務處理能力，注重細節。 -熟悉Microsoft Office 軟體(Excel, Word, Outlook, Teams) -溝通協調能力佳 -中英語溝通無礙 -有舉辦團拜經驗者佳

This Receptionist role will employed via JLL and be based at our client's site in Neihu District. We have multiple clients from American technology firms to Korean technology firms. Role and Responsibilities may include: • Handle / redirect incoming calls in a professional manner • Greet and guide visitors upon their arrival and notify the end user being visited • Facilitate the visitor registration process • Receive and sort incoming mail, packages, and deliveries • Distribute mail and packages to the appropriate recipients or departments • Badge management including issuing temporary badge and managing access • Maintain documentation of security procedures, incidents, and resolutions • Seat map and personal locker management • Receive and redirect requests / concerns from end users by phone or email to appropriate facility staff or on-site vendor to handle • Provide administrative support to senior management as required Further details on the client and job nature will be communicated during the interview stages.

【Who We Are?】 Hytech是一個年輕、充滿活力的團隊，專注於推動金融科技行業的企業技術轉型，是全球領先的管理技術諮詢公司。創新思維和扁平化的管理，讓團隊成員以公開、透明的方式自在工作，也為全球客戶提供卓越的商業價值服務。 【Why Join The Team? 】 Hytech 團隊在共事的過程中核心技術會與時俱進，即時討論，並且有良好的溝通管道，扁平化管理，任何問題或意見都可以討論及合作解決。 ※我們正在尋找對外資券商充滿熱情，且細心專注的優秀人才！如果您具備基礎以上的英文能力，且重視培養自己工作的專業度，也不排斥學習新的工作技能，誠摯邀請您加入我們的團隊，一同開創職涯新篇章！ --- 【身為團隊的一份子您將負責｜Your Key Responsibilities】 1. Handling account opening and reviewing client-submitted documents. (處理開戶及客戶送交資料審核等相關事宜 ) 2. Setting up and maintaining account records and backend systems. (帳戶設立和系統後臺設置及維護) 3. Managing daily/monthly fund transfers and commission settlement statistics for banking transactions. (每日/每月銀行匯出及匯入帳款及佣金結算統計作業) 4. Daily reconciliation tasks across various business platforms, including reviewing account transaction details, actual fund arrivals, and daily bookkeeping. (各業務平臺的日常對帳工作，包括每日的各帳戶明細、實際到帳情況、出入帳的日核算作業) 5. Organizing and archiving reconciliation reports and regularly sending confirmation data. (業務對帳報表的歸檔及整理，定時發送資料確認) 6. Auditing account transactions for all newly opened accounts. In case of discrepancies, being able to promptly identify, calculate, and adjust records to ensure accuracy. (核算所有開戶的帳務情況，如出現問題可以及時進行統計核算並調整帳務至正確狀態) 7. Proactively identifying system issues and data defects, coordinating with technical departments, and providing timely and actionable recommendations to supervisors. (及時發現系統問題和資料缺陷，與相關技術部門進行溝通並能及時向主管提出有效的建議) 【工作安排與任務內容｜What This Role Involves】 *工作日：週五至週二或週六至周三 (仍含一週內休二日) *此班別時間為大夜班 22:00 - 07:00 * 享有周末津貼每月2,800元及大夜班津貼每月11,000元 (*兩項可同時享有，依照實際值班天數計算) *培訓期間，早班 09:00 - 18:00 為優先 *另享有季度績效獎金 *需配合國定假日(包含春節)出勤，均依法給付加班費 *設有夜班專屬休息區，配備沙發、安靜空間，讓您在交班前後好好充電

• Administration and Coordination - Assist the Country Manager with Daily schedule coordination and general administration - Prepare meeting documents, presentations, and minutes, and follow up on action items. • Contract Management - Manage all physical hard copies in a storage location in Taipei. Collaborate with stakeholders, particularly Real Estate, Sourcing and Legal, to maintain contract management systems (including scanning physical documents into shared location) to ensure compliance with Gap Inc retention policy. Support audit requests as necessary. • Company Chop - Manage BP requests and seek approval from Taiwan Rep Director. Maintain chop process and keep a log of chop requests for audit purposes. Keep the physical chop in secure location within the Taipei office • Support Revenue Accounting in ad hoc communication with landlords to reconcile store sales statements and Fapiaos • Support ad hoc banking and statutory requests - Local contact for Tax Bureau, Banks, and Auditors on ad hoc basis, to resolve any open issues with Finance team - Support HR with financial reconciliations for Welfare Committee (legally required) - Manage and support Stamp Tax requirements - Manage and support Flagship/Standalone stores invoices and legally-required certificates (fapiao)

We are looking for a passionate individual contributor who is eager to build a career in administration within a global company, and who wants to bring strong organizational skills into quality office support and the practical implementation of OSH practices. This is an excellent opportunity to grow and make a real impact in a supportive, international environment. Key Responsibilities • Reception and visitor support, office supplies, and package handling. • Vendor coordination and maintaining a safe, clean office environment. • Manage access control, visitor logs, and lab sample storage. • Handle procurement requests, purchase orders, and reimbursements. • Coordinate annual employee health checks and maintain OSH records. • Other tasks assigned by supervisors.

【你需要做什麼?】 • 集團公司設立協助：負責協助集團內部公司設立，包括確認所需文件與信息，並與秘書公司對接，跟進後續作業流程。 • 例行性公司檢視：定期核對集團內部公司信息，與對應秘書公司檢視相關文件和信息，並安排更新和簽字作業。 • 公司審計協助：負責與秘書公司及內部團隊溝通，協助文件簽署及審計過程的相關安排。 • 公司變更與資料維護：協助公司變更、註銷及資料更新，並跟進相關流程，確保作業的順利進行。 • 資料庫建置與維護：建立並維護公司維護相關信息的資料庫，確保所有資料的完整性、即時性與正確性。 【你需要具備什麼?】 • 流利英文能力：能夠自如地處理國際業務及溝通。 • 卓越的溝通與協調能力：具備出色的組織能力及團隊合作精神，能夠有效協調多方需求。 • 主動積極的工作態度：快速適應高彈性及變化的工作環境，靈活應對各種挑戰。 • 快節奏工作中的駕馭者：能在快速變化的環境中保持高效能。

Administrative (70%) - Act as the first point of contact at the reception: manage calls, visitors, meeting schedule booking; - Coordinate incoming/outgoing mail, courier, and office deliveries; - FCM coordination with regional manager base in SG; - Manage office supplies, equipment maintenance, and general office needs - Serve as the contact person for external vendors and contractors (e.g., access control, CCTV, utilities, building management, including cleaning service); - Support administrative matters related to office lease, renovations, access card management; - Coordinate employee business travel, including insurance and travel booking arrangements; HR Support (30%) - Assist with job posting, resume screening, and interview scheduling; - Support onboarding logistics: document preparation, access setup, welcome orientation; - Process labor/health insurance registrations and update employee records; - Help manage attendance systems and administrative HR-related support

1.基礎設施維護- 包括：空調、不間斷電源、配電設備、報警系統、大樓管理系統、門禁卡系統、消防系統、供水排水系統。 並遵守正確的安全操作規範進行例行性檢點、保養及維修。 2.協助日常運營活動支援

• 門禁安全管理與鑰匙管控 • 設施與設備之保養、維修及巡檢 • 廠商議價與管理 • 辦公室水電費、廠商請款/付款 • 停車位管理 • 與房東以及管理中心的溝通與協調 • 專案執行(如:裝潢工程專案之品質監督) • 消防演習，消防自衛隊編組訓練安排，消防設備檢測安排 • 環境衛生安全(HSE)相關事務 • 行政部門其他庶務/專案支援，職務代理 • 主管交辦事項

＊加入外商公司好機會，工作彈性環境自由＊ ＊依據個人工作情況可彈性一週兩天WFH＊ ＊保障年薪13個月，長期派遣有保障＊ 【工作內容】 1. 對外教育訓練/定期舉辦與參與研討會 -了解廠商/客戶/驗光師，對公司產品反饋 例: 寶島眼鏡、小林眼鏡等連鎖眼鏡行的產品培訓及教材準備 - 更新產品新訊息，對廠商/客戶/驗光從業人員進行產品教育訓練 2. 對內教育訓練 - 設計、建立與執行培訓課程 - 針對內部業務與相關團隊，進行產品教育訓練培訓(舉辦內訓課程) 3. 與合作廠商接洽與定期聯繫 4. 確保一切合法合規 5. 其他行政庶務與完成主管交辦事項 例: 文獻翻譯、供應商建立及相關費用報帳請款 ＊薪資將依個人學經歷背景調整，有討論空間＊

WHAT YOU CAN DO FOR US • Office reception, mail collection and courier arrangement • Manage general office maintenance, facilities management and ensure the office is functioning smoothly in clean, neat, tidy, and welcoming conditions • Manage and replenish office supplies as needed such as stationery, groceries etc. • Procurement of IT equipment/accessories (including maintenance of asset list) • Travel arrangements for guests/colleagues • Organizing / Supporting events coordination • Daily & weekly attendance / leave records compilation • New hire preparation (Name card, door access, workstation, lockers, etc.) • Align and draft email announcements on HR/Admin matters to Taiwan Office • Process invoices via the in-house system for payment & follow up on outstanding GUI invoices • Assist with payment of VAT / Corporate / Withholding Tax Notices • Arrangement of payment slips to the bank • Other ad-hoc administrative tasks WHO WE’RE LOOKING FOR • At least 2 years of general admin experience preferred • Proficient with standard business tools (MS Office 365 especially Outlook, Excel, and PowerPoint) • Strong spoken and written communication in English and Chinese for business needs • Good interpersonal skills • Team player with a positive attitude